Senior Payroll Administrator

Chord Energy•Houston, TX

3d•Hybrid

About The Position

The Senior Payroll Administrator position is responsible for the accurate and timely processing of employee wages, taxes and benefits, while ensuring compliance with government regulations and internal policies. The position works under the direction of the Director of Total Rewards and is responsible for executing payroll operations independently aligned within the Chord values. This position is located in downtown Houston, TX. Hybrid work schedule is an option for remote work on Mondays and Fridays. Level and salary commensurate with experience. Essential Job Functions Execute the day-to-day operations of the payroll department, including the preparation and submission of bi-weekly and off-cycle payrolls for US, multi-state jurisdictions Collaborate with HR and other departments to ensure accurate employee data updates, such as new hires, terminations, salary changes, and other master data changes are reflected in the payroll systems in accordance with company policies Review and verify all payroll inputs, including timesheets, salary adjustments, benefits deductions and all data fed into Workday to ensure accuracy and compliance with company policies before payroll processing Ensure payroll is processed timely and accurately in accordance with federal, state and local regulations Support Workday payroll module, including data entry, updating of employee information, and maintenance of electronic time tracking records Act as a liaison between internal stakeholders including, but not limited to: HR, Legal, Finance/Accounting (treasury), AP, Compensation and Benefits ensuring the reporting, accuracy, timeliness and compliance of all transactions Monitor and lead third-party payroll vendors, communicate on all tax regulation updates ensuring Workday is current and third-party authoritative agency notices have been handled completely. Reconcile monthly payroll tax filings with payroll registers, agency submissions and company bank account statements Ensure compliance with payroll-related regulations regarding wage garnishments, taxes and other deductions Ensure payroll compliance with SOX controls and maintain support for all payroll entries Critically review vendor invoices for all charges and see improvements in processes to eliminate unnecessary payroll runs or correction/amendment requests. Manage vendor contracts Ensure employee benefit payroll deductions, in collaboration with Benefits Administrator, meet federal, state and local regulations Administer, in collaboration with Benefits Administrator and third-party vendor, ongoing LOA/FMLA/STD/ADA requests, including state programs where applicable Serve as the point of contact for employee payroll inquiries and support Performs other duties as assigned This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.

Requirements

High school diploma or equivalent
4-7 years of payroll processing experience
Strong knowledge of payroll principles, practices, and laws, including federal, state, and local regulations
Familiarity with applicable federal and state laws, such as ERISA, COBRA, HIPAA, and ACA, pertaining to employee benefits
Proficiency with payroll software and Microsoft Office applications
Excellent analytical, organizational, and problem-solving abilities
Ability to think critically and develop creative solutions to complex problems
Ability to work in a fast-paced and fluid environment; flexible with the demands of a growing company
Ability to meet deadlines
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

Nice To Haves

CPP or PCP certification
Prior experience with Workday
Excellent interpersonal, communication and organizational skills

Responsibilities

Execute the day-to-day operations of the payroll department, including the preparation and submission of bi-weekly and off-cycle payrolls for US, multi-state jurisdictions
Collaborate with HR and other departments to ensure accurate employee data updates, such as new hires, terminations, salary changes, and other master data changes are reflected in the payroll systems in accordance with company policies
Review and verify all payroll inputs, including timesheets, salary adjustments, benefits deductions and all data fed into Workday to ensure accuracy and compliance with company policies before payroll processing
Ensure payroll is processed timely and accurately in accordance with federal, state and local regulations
Support Workday payroll module, including data entry, updating of employee information, and maintenance of electronic time tracking records
Act as a liaison between internal stakeholders including, but not limited to: HR, Legal, Finance/Accounting (treasury), AP, Compensation and Benefits ensuring the reporting, accuracy, timeliness and compliance of all transactions
Monitor and lead third-party payroll vendors, communicate on all tax regulation updates ensuring Workday is current and third-party authoritative agency notices have been handled completely.
Reconcile monthly payroll tax filings with payroll registers, agency submissions and company bank account statements
Ensure compliance with payroll-related regulations regarding wage garnishments, taxes and other deductions
Ensure payroll compliance with SOX controls and maintain support for all payroll entries
Critically review vendor invoices for all charges and see improvements in processes to eliminate unnecessary payroll runs or correction/amendment requests.
Manage vendor contracts
Ensure employee benefit payroll deductions, in collaboration with Benefits Administrator, meet federal, state and local regulations
Administer, in collaboration with Benefits Administrator and third-party vendor, ongoing LOA/FMLA/STD/ADA requests, including state programs where applicable
Serve as the point of contact for employee payroll inquiries and support
Performs other duties as assigned