Office Support

Meta • San Francisco, CA

3h • $24 - $24 • Onsite

About The Position

Senior On-Site Services Specialist needed in a legal office environment to support document production, mail services, shipping/receiving, and office operations. The role requires operating high-volume copy equipment, managing sensitive legal documents, and providing professional support to executive-level staff.

Requirements

• Senior On-Site Services Specialist needed in a legal office environment to support document production, mail services, shipping/receiving, and office operations.
• The role requires operating high-volume copy equipment, managing sensitive legal documents, and providing professional support to executive-level staff.

Responsibilities

• Operate high-volume copiers and perform binding, finishing, scanning, OCR, file conversion, and formatting tasks
• Perform daily equipment checks, clear paper jams, and report technical issues; assist with basic copier maintenance and repairs
• Handle highly sensitive and confidential legal documents with strong attention to quality and deadlines
• Sort, distribute, and process incoming/outgoing mail, faxes, and office supplies; apply postage as required
• Ship and receive materials, verify packing slips, and maintain inventory records and supply logs
• Maintain daily meter readings, billing logs, service logs, and management reports
• Respond to customer service calls, coordinate service requests, and answer questions regarding job status
• Perform filing, purging, archiving, scanning, and document management tasks
• Manage electronic files including FTP transfers, file naming, table of contents (TOC) creation, and formatting for printing or Excel
• Deliver completed jobs to designated locations within or outside the site and travel between buildings if needed
• Maintain cleanliness and organization of copier and work areas
• Set up meeting or conference rooms and assist with building support tasks such as occupant moves, light maintenance, and occasional cleaning
• Use bindery and finishing equipment including shrink-wrap machines, paper cutters, hole drills, joggers, tape machines, stackers, staplers, and scales
• Provide professional support to legal secretaries, paralegals, associates, project managers, and partners
• Assist with coordination of projects completed off-site when required
• Work under tight deadlines and perform occasional overtime or off-hour emergency support if needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees