Classified - Senior Office Associate - High School

Fremont Public Schools•Fremont, NE

11h•Onsite

About The Position

Work involves performance of varied clerical and secretarial duties which involve a high degree of independent judgement. Work also involves performance of complex office duties and some delegated administrative details. The job entails exercising discretion in performing office duties keeping informed of unit or District policies, rules and regulations. Work assignments are typified by considerable range and complexity of assigned duties and the initiative and independence expected. Work assignments are received in general form and are performed with independence. Operation of an alphanumeric keyboard is an integral part of the essential functions of this job.

Requirements

High school graduate or GED required
Must possess organizational skills
Have knowledge of modern office practices and procedures and ability to work effectively with staff, visitors, and students
Considerable experience in responsible and varied clerical and secretarial work
Work twelve (12) months a year
Effective oral and written communication skills
Considerable knowledge in Business English, spelling, and math
Ability to understand and follow oral and written instructions
Considerable skill in operation of standard office equipment (i.e. computer literacy with keyboarding skills)
Ability to work effectively with staff, students, parents, and visitors
Knowledge of modern office practices, procedures, equipment and filing systems
Ability to learn and apply the policies, procedures and services of the function to which assigned
Ability to keep moderately complex records, to assemble and organize data, and to prepare reports from the records kept and data compiled
High ability to work independently on responsible and confidential administrative assignments and secretarial tasks
Skills in human relations
Visual and auditory acuity

Nice To Haves

Bilingual (English/Spanish) preferred
High level of computer skill preferred
Knowledgeable of FPS District functions a plus
Some college level preparation or advanced training preferred
First Aid/CPR certificate desired

Responsibilities

Demonstrates the ability and willingness to perform and fulfill assigned duties as designed by the supervisor.
Types letters, memoranda reports, purchase orders, minutes of meetings, teacher evaluations and examinations, working rough drafts, recorded dictation, verbal instructions, or established procedures.
Maintain filing systems and financial records and reports.
Compiles information and statistics for use in reports and budget preparation.
Orders, maintains and distributes supplies and materials.
Maintains ledger making entries and distribution costs to accounts.
Makes, receives and screens telephone calls and visitors.
Assists students, faculty, and the public at the front desk or counter.
Answers questions or refers to appropriate parties.
Arranges and schedules meetings as requested.
Assists with student registration.
Operates photocopying machines to duplicate tests, reports, and other documents.
Prepares materials for distribution.
Assembles student records relating to attendance and discipline.
Receives and places telephone calls regarding student absences.
Enters daily attendance information into computer file and prepares report.
May assist students with information and materials.
May answer questions regarding college information and maintain college reference materials.
May supervise student aides and monitor student behavior in a study hall and cafeteria.
Prepares agenda for meetings, prepares and distributes meeting notices.
Performs related work as required.