Classified - Bilingual Office Associate - High School

Fremont Public Schools•Fremont, NE

23h•Onsite

About The Position

This position is for an Office Associate at the High School level. The role involves performing varied clerical and secretarial duties, requiring some independent judgment based on experience. The associate will often develop and independently carry out procedures until work is completed. The position may also involve supervising student helpers. Operation of an alphanumeric keyboard is an integral part of the essential functions of this job.

Requirements

High school graduate or GED
Must possess organizational skills
Have knowledge of modern office practices and procedures
Ability to work effectively with staff and students
Must be a self starter and work independently
Effective oral and written communication skills
Knowledge of business English, spelling, and math
Ability to understand and follow oral and written instructions
Skill in operation of standard office equipment (i.e. computer literacy with keyboarding skills)
Ability to make computations and tabulations with speed and accuracy
Ability to work effectively with staff, students, parents and visitors
Knowledge of modern office practices, procedures, equipment and filing systems
Ability to learn and apply policies, procedures and services of the function to which assigned
Ability to keep moderately complex records, to assemble and organize data and to prepare reports from the records kept and data compiled
Regular, dependable in-person attendance on the job
Ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities to perform the identified work activities
Ability to perform the physical requirements on their specific job description
Skills in human relations
Visual and auditory acuity

Nice To Haves

Bilingual preferred
Post Secondary training is desired, especially if related to job
First Aid/CPR certificate desired

Responsibilities

Demonstrates the ability and willingness to perform and fulfill assigned duties as designed by the supervisor
Types letters, memoranda, reports, purchase orders, minutes of meetings, teacher evaluations and examinations, working rough drafts, recorded dictation, verbal instructions, or established procedures
Maintains filing systems and financial records and reports
Compiles information and statistics for use in reports and budget preparation
Orders, maintains and distributes supplies and materials
Maintains ledger making entries and distribution costs to accounts
Receives and screens telephone calls and visitors
Assists students, faculty, and the public at the front desk or counter
Answers questions or refers to appropriate parties
Arranges and schedules meetings as requested
Assists with student registration
Operates photocopying machines to duplicate tests, reports, and other documents
Prepares materials for distribution
Assembles student records relating to attendance and discipline
Receives and places telephone calls regarding student absences
Enters daily attendance information into computer file and prepares report
May assist students with information and materials
Answers questions regarding college information, and maintain college reference materials
May supervise student aides and monitor student behavior in a study hall and cafeteria
Performs other work as assigned by supervisor