SENIOR OFFICE ASSISTANT (POLICE DEPARTMENT)

CITY OF PEEKSKILL•City of Peekskill, NY

23h

About The Position

Performs various complex office/clerical duties necessary for efficiently operating the municipal police department and functions in an "office manager" role, involving considerable contact with police officers, court personnel, and the general public. Does related work as required.

Requirements

Graduation from high school or possession of a high school equivalency diploma and four (4) years of work experience in which the primary function of the position was performing general office/clerical work that included the use of computer applications to maintain records, produce correspondence or spreadsheets, two (2) years of which must have been in a law enforcement agency.
Satisfactory completion of 30 credits at a recognized college or university may be substituted, on a year-for-year basis, for up to two (2) years of the general office/clerical work as described above. However, there is no substitution for the two (2) years of work experience described above in a law enforcement agency.
Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.
Incumbents may be required to pass a criminal background check or similar investigations to access various police databases.

Responsibilities

Provides general administrative/clerical support service to enhance the operation of the police department
Reviews incoming reports and files
Resolves questions concerning the processing of reports
Develops and maintains all office support procedures
Receives the general public requesting documents pursuant to the Freedom of Information Act
Compiles data and types summary reports for various agencies at the Federal, State, County, and Local level
Maintains all records, reports, and files and codes all files according to a complex system of offense categories
Answers telephone and refers callers to appropriate party
May instruct new employees in the specialized work to be performed
Responsible for department attendance records, purchase orders, etc., and maintenance of personnel files