Office Manager (Campus Police)

Northwest Mississippi Community College•Senatobia, MS

1d•Onsite

About The Position

The Campus Police Office Manager provides administrative oversight and operational support for the Campus Police Department. This position is responsible for managing office functions, maintaining accurate records, and ensuring compliance with federal, state, and institutional reporting requirements. A primary focus of this role includes data entry and management of citations, crime statistics, daily activity logs, and coordination of annual Clery Act reporting.

Requirements

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
Minimum of 2–3 years of administrative or office management experience
Experience with data entry, records management, or law enforcement support preferred
Strong attention to detail and accuracy in recordkeeping
Proficiency in Microsoft Office Suite and database systems
Ability to manage sensitive and confidential information
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to interpret and apply policies, procedures, and regulatory requirements
Analytical skills to identify trends and discrepancies in data

Nice To Haves

Experience in a law enforcement or campus police environment
Knowledge of federal reporting requirements, including Clery Act compliance
Familiarity with records management systems (RMS) or computer-aided dispatch (CAD) systems

Responsibilities

Oversee daily administrative operations of the Campus Police office
Supervise front office activities, including records management and customer service
Maintain department filing systems (digital and physical) in accordance with retention policies
Serve as a liaison between the police department and other campus departments
Accurately enter and maintain citation records, incident reports, and case files
Input and track crime statistics in department databases and reporting systems
Ensure timely and accurate documentation of all police activities
Audit records regularly for completeness and compliance
Maintain and update daily crime and activity logs in compliance with federal guidelines
Collect, compile, and analyze crime data for internal reporting and decision-making
Assist command staff with statistical reports and trend analysis
Coordinate the collection and documentation of required data for annual Clery reporting
Prepare and maintain the Daily Crime Log in accordance with Clery Act requirements
Assist in the development and publication of the Annual Security Report (ASR)
Ensure proper classification of crimes based on Clery guidelines
Serve as a resource for Clery compliance questions and audits
Respond to internal and external inquiries regarding records and reports
Provide administrative support to police leadership and officers
Assist with training staff on reporting procedures and compliance standards
Manage sensitive and confidential information
Interpret and apply policies, procedures, and regulatory requirements
Identify trends and discrepancies in data