Senior Office Assistant (Automated Systems), Probationary (Pupil Personnel Services Department)
About The Position
Under general supervision of the Director of PPS, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required.
Requirements
- Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List
- Graduate of High School or GED
- Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents
- Good knowledge of office procedures, equipment and business English
- Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage
- Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage
- Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute
- Ability to operate office machines
- Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software
- Ability to perform simple arithmetic computations
- Ability to comprehend written material
- Ability to maintain complex records and files
- Ability to comprehend and carry out complex verbal and written directions
- Ability to get along well with others
- Good judgment and discretion, dependability, tact, courtesy, and initiative
Responsibilities
- Support and enhance the office operations through streamlined administrative assistance
- Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature
- Maintaining filing systems with accurate and complete records and files
- Assist district personnel as point of contact for information
- Create and manage multiple forms of data through various media and programs, including uploads to various platforms and reporting systems/databases
- Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports
- Maintain calendar and screen incoming calls
- Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.)
- Other duties specific to office assignment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
High school or GED
Number of Employees
251-500 employees
