Senior Office Assistant

Memorial Hospital of Boscobel•La Crosse, WI

23h

About The Position

Love + medicine is who we are, it's what we do, it's why people want to work here. If you’re looking for a job to love, apply today. Scheduled Weekly Hours: 40 What's Available Senior Office Assistant at Tri-State Ambulance What You'll Do: The Senior Office Assistant is responsible for performing advanced clerical and administrative support for the management and staff of several departments or a division. Provides advanced administrative services for a division using a variety of computer systems and applications. Provides resolution of complex assignments/inquiries, manages follow-up activities to meet deadlines and completes special reports. Assists in divisional projects, events, or education sessions. Serves as a resource/mentor to departmental office assistants within the division. Major responsibilities include: Uses advanced functions of a variety of computer systems and applications to support the work of management and staff of several departments or a division. Functions may include maintaining data or databases; running reports; designing/creating spreadsheets containing complex formulas and advanced formatting; writing or designing correspondence, documents, or communication; creating a mail merge; designing or maintaining a newsletter; inserting graphics, tables, or spreadsheets into newsletters and other word documents; or developing macros and templates. Independently researches, designs, formats, and prepares advanced reports, letters, correspondence, or documents. Creates, formats, and maintains spreadsheets to support the division's operations. Reviews and updates documents to keep information current and in proper format and grammar. Providing customer service to division and/or internal/external customers. Work typically involves advanced problem solving, independent thinking and judgement, coordinating complex services and addressing competing needs of several departments. May coordinate work of others within department or provide follow-up to staff within the organization to meet divisional goals. Performs high volume calendar management for division, coordinating schedules and maintaining a number of calendars within the division. Schedules appointments, meetings, and travel arrangements for management and staff of the division. Coordinates divisional projects, educational sessions, and event planning as determined by management of the division. Serves internal/external customers with complex requests by telephone, e-mail, and in person. Leads or manages workload, project follow-up, creates timelines, and adheres to deadline to complete divisional assignments or project work, which is often confidential, sensitive, or critical to achieving department or divisional outcomes. Views, documents, or prints from the patient's electronic health record to assist with coordination of patient care. Adheres to regular and predictable attendance. Performs other job-related duties as assigned. If you need assistance with any portion of the application or have questions about the position, please contact the recruiter listed below: Primary Recruiter: Ted Medinger Recruiter Email Address: [email protected] We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values — belonging, respect, excellence, accountability, teamwork and humility — our pillars set our foundation and our future. Equal Opportunity Employer

Responsibilities

Uses advanced functions of a variety of computer systems and applications to support the work of management and staff of several departments or a division.
Functions may include maintaining data or databases; running reports; designing/creating spreadsheets containing complex formulas and advanced formatting; writing or designing correspondence, documents, or communication; creating a mail merge; designing or maintaining a newsletter; inserting graphics, tables, or spreadsheets into newsletters and other word documents; or developing macros and templates.
Independently researches, designs, formats, and prepares advanced reports, letters, correspondence, or documents.
Creates, formats, and maintains spreadsheets to support the division's operations.
Reviews and updates documents to keep information current and in proper format and grammar.
Providing customer service to division and/or internal/external customers.
Work typically involves advanced problem solving, independent thinking and judgement, coordinating complex services and addressing competing needs of several departments.
May coordinate work of others within department or provide follow-up to staff within the organization to meet divisional goals.
Performs high volume calendar management for division, coordinating schedules and maintaining a number of calendars within the division.
Schedules appointments, meetings, and travel arrangements for management and staff of the division.
Coordinates divisional projects, educational sessions, and event planning as determined by management of the division.
Serves internal/external customers with complex requests by telephone, e-mail, and in person.
Leads or manages workload, project follow-up, creates timelines, and adheres to deadline to complete divisional assignments or project work, which is often confidential, sensitive, or critical to achieving department or divisional outcomes.
Views, documents, or prints from the patient's electronic health record to assist with coordination of patient care.
Adheres to regular and predictable attendance.
Performs other job-related duties as assigned.