Senior Office Administrator for BGS Commercial Modifications Engineering

Boeing • Long Beach, CA

11h

About The Position

BGS Commercial Modifications Engineering is seeking a highly motivated Senior Office Administrator to coordinate team events, manage office supplies, arrange calendar events, and process travel arrangements for several Global Services departments in Long Beach, CA. The selected candidate should have strong verbal and written communication skills and be able to work under limited supervision.

Requirements

• Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).
• Experience managing calendars / scheduling
• Experience coordinating management and team events
• Strong written and verbal communication skills

Nice To Haves

• Working knowledge of Microsoft Office products (Powerpoint, Excel [Pivot Tables, etc])
• Experience arranging domestic and international travel

Responsibilities

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Creates, edits and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Orders and maintains office supplies.
• Plans and implements logistics for executive level internal and external events.
• Provides guidance for less experienced employees.

Benefits

• At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.
• Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
• The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
• The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
• Salaries are based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Transparency & Total Rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED