Commercial Roofing Office Administrator

M&M•Crete, IL

6d•Onsite

About The Position

M&M Commercial Roofing is currently hiring a Commercial Roofing Administrator to support our growing commercial division. This is a 100% office-based position located in Crete, IL. The Commercial Roofing Administrator plays a critical role in supporting Sales and Production by ensuring commercial roofing projects move smoothly from signed contract through billing, closeout, and warranty completion. This role is ideal for an experienced construction administrator who values accuracy, accountability, and teamwork.

Requirements

3+ years of experience in construction administration, job processing, or roofing administration
Strong attention to detail and organizational skills
Ability to manage multiple active projects simultaneously
Clear, professional written and verbal communication skills
Ability to work independently while contributing to a team-first environment

Nice To Haves

Proficiency with construction management systems and Microsoft Office preferred

Responsibilities

Process commercial roofing jobs from signed contract through invoicing, closeout, and warranty submission
Build, maintain , and manage complete job files in company systems
Work closely with Commercial Sales Executives to identify and close gaps in contracts, scope, pricing, or documentation
Coordinate with Production to ensure jobs are fully production-ready before release
Submit, track, and close permits with municipalities and governing bodies
Order materials, coordinate deliveries, and resolve discrepancies with suppliers
Prepare and execute customer invoicing and support payment tracking
Maintain professional communication with vendors, municipalities, property managers, and internal teams
Proactively identify administrative issues and communicate early to resolve them collaboratively
Support team members when needed and ask for support when