Senior Occupancy Planner

JLL•Los Angeles, CA

48d•Onsite

About The Position

As a Senior Occupancy Planner, you will be responsible for fostering partnerships with both the client's Real Estate Organization and end users to cultivate innovative space solutions. You will ensure consistent delivery of planning services and effectively manage and report occupancy data within the parameters of the client's workplace programs and strategy. Acting as a trusted advisor, you will translate data into actionable recommendations, support scenario planning, and ensure all site-specific strategies are aligned with enterprise-wide portfolio priorities. Your primary focus areas for this role will be managing the development of occupancy plans, sequencing region, site, and group-level moves, and resolving planning issues identified during client planning sessions. You will ensure the alignment of planning with corporate guidelines and that all scenarios maximize the use of space. You will recommend, educate, and enforce space policies/standards, procedures, and protocols, notify the client of customer-requested exceptions, and, as necessary, assist in developing site-specific Planning Strategies with Senior Leadership. You will be a Subject Matter Expert in the client's workplace program and in using data to drive solutions that increase productivity. You will be a leader in the Occupancy Planning and account team, modelling superior client relationship management and strategic thinking. One of your major requirements will be to get familiar with space utilization methods and the presentation of utilization data. Interacting with organizational leadership, you will identify space requirements and prepare and update project status reports on actual versus projected seat demand at the building level. In addition, you will report on current supply and capacity, forecast inventory changes as required, and work with the client to reconcile any discrepancies from top-down projections.

Requirements

A bachelor's degree in real estate, Finance, Architecture, Design, Construction Management, or related field is preferred.
5 to 7 years work experience in occupancy or space planning at a strategic level; interior office planning; or move/project management in a corporate real estate setting as a vendor or end user.
Proficient in AutoCAD for test fit option development. Intermediate to advanced proficiency preferred.
Proficient in CAFM/IWMS database (i.e. FMS, Manhattan, Tririga, Archibus, or similar). Intermediate to advanced proficiency preferred.
Advanced proficiency in MS Office (Excel, PowerPoint, and Word) and Adobe Acrobat, with the capability to master client specific programs.
Self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners.
Comfortable with frequent or rapid change; flexibility to adapt to shifting priorities.

Nice To Haves

A working knowledge of occupancy utilization, office design principles and trends such as the mobile or collaborative workplace is preferred.
Excellent written and verbal communication skills; able to tactfully deliver difficult messages, and tailor information to the audience.
Ability to lead through influence.
Expert level data analytical skills and ability to articulate stories through data.
Attentive to detail and accuracy - particularly numbers and spatial creativity

Responsibilities

Respond to rapidly changing business needs with flexibility and commitment to solve for new requirements/scope.
Create and develop business programming, restack programs, allocation plans, adjacency diagrams, test fits, migration plans and move sequencing for planning projects.
Use creative and analytical thinking to generate multiple solution options for complex occupancy problems, such as M&A, rapid growth, consolidations, or economic disrupters
Aggregate and analyze data from multiple sources
Utilizing a CAFM/IWMS database, manage allocations and maintain data accuracy.
Coordination with Space Data Insights Team