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Teva Pharmaceuticals•Parsippany-Troy Hills, NJ

5d•$82,640 - $108,645•Remote

About The Position

We’re Teva, a leading innovative biopharmaceutical company, enabled by a world-class generics business. Whether it’s innovating in the fields of neuroscience and immunology or delivering high-quality medicine worldwide, we’re dedicated to addressing patients’ needs now and in the future. Here, you will be part of a high-performing, inclusive culture that values fresh thinking and collaboration. You'll have the room to grow, the flexibility to balance life with work, and the opportunity to better health worldwide, together.Our Team, Your ImpactThe Senior Meeting Specialist leads the planning and execution of high-impact meetings across Teva Pharmaceuticals. This role ensures logistical excellence, regulatory compliance, and budget accountability while managing external vendors and supporting internal stakeholders. The Specialist also contributes to process improvement, training, and flagship events such as the National Field Meeting and President’s Club.

Requirements

Bachelor’s degree required; CMP or HMCC certification preferred
Minimum of 3 years in meeting planning and facilitation, preferably in pharmaceutical or other similarly regulated industry
Experience with meeting management systems, i.e. CVENT required
Strong knowledge of hotel and vendor contract negotiations
Experience with hybrid and virtual meeting formats
Highly detail oriented with the ability to plan and prioritize workloads for multiple projects and departmental needs
Strong time management and organizational skills
Advance skills in MS Office suite of products (Excel, PowerPoint, Outlook)
Knowledge of AMA, ACCME, and FDA regulations associated with promotion and industry supported scientific educational activities

Responsibilities

Lead end-to-end planning and execution of national and regional meetings, ensuring alignment with business objectives and compliance standards.
Collaborate with internal stakeholders to define meeting goals, agendas, and logistics.
Ensure timely shipping and arrival of all meeting materials.
Review and approve invoices, manage reimbursement issues, and maintain accurate documentation.
Manage relationships with external vendors including hotels, transportation, and production companies.
Negotiate contracts and ensure service delivery meets Teva’s quality and compliance standards.
Set clear objectives and expectations for vendors using structured project plans.
Utilize CVENT and other meeting management tools to streamline planning, registration, and reporting.
Troubleshoot system issues and recommend enhancements to improve efficiency.
Maintain regulatory records and ensure audit readiness.
Support onboarding and training of new associates in meeting planning best practices.
Identify and implement process improvements to enhance department efficiency and stakeholder satisfaction.

Benefits

Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
Life and Disability Protection: Company paid Life and Disability insurance.
Employee Assistance Program
Employee Stock Purchase Plan
Tuition Assistance
Flexible Spending Accounts
Health Savings Account
Life Style Spending Account
Volunteer Time Off
Paid Parental Leave, if eligible
Family Building Benefits
Virtual Physical Therapy
Accident, Critical Illness and Hospital Indemnity Insurances
Identity Theft Protection
Legal Plan
Voluntary Life Insurance and Long Term Disability and more