Senior Meeting Planner

Omega World Travel • Fairfax, VA

6d

About The Position

The Senior Meeting Planner position will be responsible for the development, planning and execution of meetings, events, conferences and trade shows for various clients. Essential Duties and/or Responsibilities: · Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise. · Confer with staff at a chosen event site to coordinate details. · Inspect event facilities to ensure that they conform to customer requirements. · Coordinate services for events and trade shows, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security. · Consult with customers to determine objectives and requirements for events such as meetings, conferences, conventions and trade shows. · Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress. · Review event bills for accuracy, and approve payment. · Evaluate and select providers of services according to customer requirements. · Arrange the availability of audio-visual equipment, transportation, displays, and other event needs. · Plan and develop programs, agendas, budgets, and services according to customer requirements. · Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers. · Maintain records of event aspects, including financial details. · Conduct post-event evaluations to determine how future events could be improved.

Requirements

• Working knowledge of Cvent and Microsoft Office Suite required
• Global meetings experience required
• Excellent organization and planning skills required
• Excellent verbal and written communication skills required
• Ability to work well independently and as part of a team required

Nice To Haves

• Ability to speak multiple languages preferred
• CMP preferred

Responsibilities

• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Inspect event facilities to ensure that they conform to customer requirements.
• Coordinate services for events and trade shows, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, conventions and trade shows.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Review event bills for accuracy, and approve payment.
• Evaluate and select providers of services according to customer requirements.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
• Maintain records of event aspects, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed