Senior Meeting Planner

Omega World Travel•Fairfax, VA

About The Position

Omega World Travel is one of the largest global travel management companies, with more than $1 billion in annual sales. We serve corporations, nonprofits, government agencies, government contractors, educational institutions, leisure travelers and more. For over 50 years, Omega World Travel has established a superb record of providing comprehensive domestic and international travel management services to organizations of all types from small businesses up to Fortune 500 enterprises. We are an independent, woman-owned business. The Senior Meeting Planner position will be responsible for the development, planning and execution of meetings, events, conferences and trade shows for various clients.

Requirements

Working knowledge of Cvent and Microsoft Office Suite required
Global meetings experience required
Excellent organization and planning skills required
Excellent verbal and written communication skills required
Ability to work well independently and as part of a team required

Nice To Haves

Ability to speak multiple languages preferred
CMP preferred

Responsibilities

Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
Confer with staff at a chosen event site to coordinate details.
Inspect event facilities to ensure that they conform to customer requirements.
Coordinate services for events and trade shows, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
Consult with customers to determine objectives and requirements for events such as meetings, conferences, conventions and trade shows.
Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
Review event bills for accuracy, and approve payment.
Evaluate and select providers of services according to customer requirements.
Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
Plan and develop programs, agendas, budgets, and services according to customer requirements.
Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
Maintain records of event aspects, including financial details.
Conduct post-event evaluations to determine how future events could be improved.