Senior Materials Management Information Systems Administrator

Beth Israel Lahey Health

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Represents Lahey Health MMIS Supply chain functions in the implementation and training of Inventory and Purchasing systems, including the PeopleSoft Materials Management System and GHX EDI. Manages the item master file data and procedures to ensure that required information is accurately and securely maintained. Provides responsive information in the form of reports and statistical presentations to management and others with authorized access. Implements new programs and systems using product and usage data to support all business and functional areas. Provides day-to-day guidance and direction for all resources assigned to Supply Chain and Purchasing in regards to information systems and inventory control functions. Acts as the lead resource and provides guidance to the MMIS administrator. Job Description: Primary Responsibilities: 1. Co-lead, with the Director of Purchasing, the implementation, Maintenance and monitoring of the Purchasing and Inventory Control software systems which will best meet the needs of these functions and be in the best strategic interest to the institution. 2. Manages the MMIS PeopleSoft system reporting to the Director of Purchasing, keeping team members informed, motivated and enthusiastic during technical delays and informational delays in other business areas. 3. Acts as a direct liaison between the Purchasing department for the PeopleSoft Supply Chain system as well as the business owners for all Lahey Health inventories. 4. Respond to Senior Management, CPD, Purchasing, Finance and clinical and hospital manager requests for information by designing/creating processes and reports, producing some on request and some on automatic schedule. 5. Participate in the budget process by researching supply records to identify misappropriated dollars and assisting managers in requisition adjustments to charges. 6. Maintain the security of PeopleSoft Materials management system by assigning and ongoing review of appropriate passwords to all users. 7. Submit requests to the Director of Purchasing for updates and hardware modifications to the PeopleSoft materials management system. 8. Participate as a member of the Purchasing team on a variety of MMIS and non-MMIS programs and issues. 9. Sets up and Trains new staff system wide in the use of the PeopleSoft materials management information system. Communicates changes and updates to all system users. 10. Acts as the MMIS Lead and provides leadership and guidance to the MMIS administrator.

Requirements

Bachelor’s Degree or equivalent education and experience
Ten years experience with materials management information systems PeopleSoft Preferred.
Direct Healthcare inventory control/ Purchasing experience.
Must be able to act independently, take a proactive approach to problem solving and issue resolution and work well with all levels of the organization.
Supervisory/management skills for managing resources at diverse levels across functional areas (project specific).
Ability to manage and balance conflicting priorities.
Demonstrated negotiation skills with internal resources, external vendors and executive levels.

Responsibilities

Co-lead, with the Director of Purchasing, the implementation, Maintenance and monitoring of the Purchasing and Inventory Control software systems which will best meet the needs of these functions and be in the best strategic interest to the institution.
Manages the MMIS PeopleSoft system reporting to the Director of Purchasing, keeping team members informed, motivated and enthusiastic during technical delays and informational delays in other business areas.
Acts as a direct liaison between the Purchasing department for the PeopleSoft Supply Chain system as well as the business owners for all Lahey Health inventories.
Respond to Senior Management, CPD, Purchasing, Finance and clinical and hospital manager requests for information by designing/creating processes and reports, producing some on request and some on automatic schedule.
Participate in the budget process by researching supply records to identify misappropriated dollars and assisting managers in requisition adjustments to charges.
Maintain the security of PeopleSoft Materials management system by assigning and ongoing review of appropriate passwords to all users.
Submit requests to the Director of Purchasing for updates and hardware modifications to the PeopleSoft materials management system.
Participate as a member of the Purchasing team on a variety of MMIS and non-MMIS programs and issues.
Sets up and Trains new staff system wide in the use of the PeopleSoft materials management information system. Communicates changes and updates to all system users.
Acts as the MMIS Lead and provides leadership and guidance to the MMIS administrator.