Senior Master File Maintenance Coordinator

Latham & Watkins LLP • Los Angeles, CA

8d • $85,000 - $95,000 • Hybrid

About The Position

The Senior Master File Maintenance Coordinator is an integral part of Latham’s Billing team. This role will be responsible for maintaining and managing the timekeeper and client matter master billing files at the firm, as well as maintaining the workflow of master billing files, opening new client matters, and validating Conflicts data for accuracy and completeness, and following up on missing or incomplete data. This role will be located in either our Houston, Austin, or Global Services Office in downtown Los Angeles . Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Requirements

• Possess knowledge of basic accounting principles
• Display the ability to comprehend and accurately perform mathematical functions
• Demonstrate analytical skills needed to correctly comprehend and communicate data
• A high school diploma
• A bachelor's degree in accounting, business administration, or a related field, preferably
• A minimum of three (3) years of experience in legal billing or billing analysis within a professional services organization
• Experience with an Elite Billing system, preferably

Responsibilities

• Managing and maintaining the workflow of the annual rates implementation and preparing and maintaining complex schedules and analysis for the firm’s annual rate implementation campaign
• Performing quality assurance analysis for the firm with regards to master billing file and making recommendations for resolutions based on analysis findings
• Assisting the department’s supervisor/team lead in the preparation, maintenance, and update of the Master File Maintenance manual, training new staff, tip sheets, and educational tools that support Master File set-ups firm-wide
• Verifying and opening all master billing file setups, including billing rates and exception rate hierarchies, providing guidance to all billing staff regarding all client matter and timekeeper master set-ups, and responding to all forms of inquiries from practice offices and other internal/external customers
• Maintaining timekeeper master file records, including budgets, Partner promotions, Associate progression and secondments, tracking of 5th year academy attendance, Leave of Absence information, and terminations, validating complex rate logic for each timekeeper, and coordinating new timekeeper set-ups for practice office HR Managers regarding PCN paperwork and follow-up items
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Benefits

• Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance.
• Eligible employees can participate in Latham’s comprehensive benefit program which includes:
• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees