Data and File Maintenance Coordinator

Stearns Weaver Miller Weissler Alhadeff & Sitterson P A • Miami, FL

3d • Onsite

About The Position

This entry-level role is ideal for someone organized, accurate, and eager to learn.

Requirements

• Highschool diploma or equivalent required
• Strong attention to detail, organizational skills, and accuracy
• Ability to work independently and take initiative in a support role
• Must have a strong working knowledge of Microsoft Office products (Excel, Word, etc.) and advanced computer proficiency
• Ability to work on-site, 37.5 hours per week
• Ability to work overtime and weekends if needed
• Ability to work in a fast-paced team environment while maintaining a professional demeanor
• Ability to prioritize and manage multiple tasks efficiently
• Willingness to take on new tasks

Nice To Haves

• Previous experience working in a law office or with legal documentation is preferred

Responsibilities

• Enter and update data accurately into the internal Ad Valorem database (VAMS)
• Organize, update, and maintain paper and electronic client files
• Scan physical documents and accurately index them in the digital filing system
• Respond to document or data retrieval requests from attorneys and other staff in a timely and efficient manner
• Assist with general administrative tasks as needed
• Assist attorneys and Real Estate Analysts to prepare packages for hearings
• Handle sensitive documents and data with discretion and in compliance with confidentiality policies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED