Senior Marketing Coordinator

Sasaki Associates•Boston, MA

3d•$80,000 - $90,000

About The Position

Sasaki is seeking a full-time Senior Marketing Coordinator to join our Boston office. As a senior marketing coordinator at Sasaki, you will play a pivotal role in the thoughtful execution of high-quality marketing materials for different work streams, including but not limited to proposals, qualifications documents, brochures, interview materials, and master project pages. This role will work closely with the other seven marketing coordinators to teach best practices and mentor peer team members. The goal of the senior coordinator is to work very independently on pursuits, with the manager providing limited guidance and oversight. You will also take on a supporting role in shaping the presentations that design teams deliver to potential clients at interviews—in terms of delivery and content. You will facilitate and contribute to strategy discussions with principals and senior staff on business development efforts tracked in our CRM system, and lead research initiatives on potential clients and competitors.This is not an SEO, SEM, social media, digital marketing, or product marketing role.

Requirements

Minimum 5+ years of experience in a high-volume AEC firm, producing multiple submissions at a time.
Demonstrated expertise in communicating the strengths of a company with a large and complex portfolio of work, especially through the RFP/RFQ process.
Interest in the environment, design, and urbanism; you will become a subject matter expert quickly and continue to deepen your industry knowledge over time.
Strong InDesign skills working within a branded template are required.
Experience mentoring and coaching peers.
Experience and comfort communicating with senior firm leaders.
Strong copyediting skills and experience reviewing documents for adherence to brand standards and grammar/spelling.
Team player attitude, ready to jump in where needed.
Ability to calmly juggle multiple submissions and overlapping priorities, comfort in ambiguity, and strong attention to detail.
You are organized and detail-oriented. This role requires proofreading, managing deadlines, and adhering to RFP/RFQ requirements. You must have an organizational system that works for you.
Experience using a CRM program or managing a database of project information.
You are proficient in working with Microsoft Office and Google Workspace.

Nice To Haves

Passion for the design industry and urbanism. You will become a subject matter expert quickly and continueto deepen your industry knowledge over time.
Experience within landscape architecture, planning, and/or urban design projects.
OpenAsset and Deltek VantagePoint experience
Ability to work as part of a larger team, jumping in where needed to help out your fellow coordinators
Proven experience working independently, seeking out answers to complex problems
Curiosity—there is always more to learn!
Sasaki uses the Chicago Style—working in this previously is a plus.
Proven experience working independently, ability to seek out answers to complex problems, and ask the right questions.
Experience working in Adobe Photoshop or Illustrator.

Responsibilities

Leading the pursuit process: holding a kickoff meeting with the team, developing the proposal (including writing/proofreading, layout, and graphic design), and coordinating with the external consultant team)
Ability to adhere to strict RFP requirements while meeting deadlines.
Maintaining a library of marketing materials, including team resumes and project profiles
Assisting the Marketing Manager with preparation for pursuit interviews
Managing project and client data in our CRM database
Assist with assorted marketing tasks such as research initiatives on potential clients, competitors, and market trends, and conference preparation and event planning, as needed.

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