Senior Marketing Coordinator

MODJESKI AND MASTERS INC•Mechanicsburg, PA

14d•$48 - $51•Hybrid

About The Position

The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking a Senior Marketing Coordinator with experience in the AEC sector (Architecture, Engineering, Construction). As a key liaison among proposal, technical, and business development teams, you will drive consistency, efficiency, and best practices across all marketing submissions.

Requirements

Bachelor’s degree in Marketing, Technical Writing, English or Business.
5+ years of proposal coordination or marketing experience in the AEC industry; demonstrable track record of managing complex proposals.
Proven ability to manage multiple concurrent proposals with shifting priorities.
Strong working knowledge of proposal tools, including Adobe Creative Suite, Deltek Vision/VantagePoint or similar, and MS365.
Demonstrated leadership or mentorship experience within proposal teams.
Excellent time management, organizational, and problem-solving skills.
Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.
Positive attitude and grace under pressure; constructive in receiving and providing feedback.
Commitment to continuous improvement and professional development.

Nice To Haves

CPSM (or APMP) certification is a plus.
Familiarity with NY State Department of Transportation procurement processes is a plus.

Responsibilities

Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.
Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm’s strengths and demonstrating a clear understanding of project scope and client needs.
Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.
Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging.
Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.
Maintain and expand a library of primary resumes, boilerplate content, and up-to-date project descriptions; identify gaps and drive continual improvement of standardized materials.
Support business development activities, including capture planning, client feedback management, and CRM updates.
Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.
Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.
Provide guidance and mentorship to junior proposal coordinators and assistants on best practices, processes, and workflows.
Other duties/tasks as assigned.

Benefits

Competitive Compensation
Compensation may vary based on total years of relevant experience
Hybrid work schedule with fully Remote opportunities
Mentorship and professional growth.
Bonus Program Eligible employees receive cash bonuses based on the achievement of individual performance objective and business objectives during each calendar year
9 Paid Holidays
Competitive PTO accruals Starting at 17 days, increases with years’ experience
Comprehensive cafeteria-style benefit plan which includes Medical, Dental, and Vision coverage for our employees and their dependents
Group Term Life Insurance Basic Accidental death and dismemberment & Basic Life Long term Disability coverage
Several other additional benefits offered
Short term disability
Identity Protection
Flexible spending accounts
Optional life insurance for dependents
401(k) with company matching
Employee Stock Ownership Plan (ESOP