Senior Manager, Meetings and Events

Sumitomo Pharma • Marlborough, MA

20h

About The Position

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn. Job Overview We are currently seeking a dynamic, highly motivated, experienced individual for the position of Senior Manager, Meetings and Events that will function as primary liaison for internal meetings and events.

Requirements

• Demonstrate communication and collaboration skills with an ability to manage and influence stakeholders in a matrix environment effectively
• Exercise good judgment and make decisions that is appropriate for the organization
• Results-driven, take initiative and ownership to accomplish work
• Ability to demonstrate flexibility and embrace change in a dynamic, rapidly growing environment
• Strive for continuous improvement and embrace innovative ideas in daily work
• Bachelor of Science/ Bachelor of Arts in a relevant scientific discipline
• Minimum 8 – 12 (w/o Master’s) or 6 – 8 years (with Master’s) years of relevant experience in biotech or pharmaceutical industry
• 3-5 years of meeting planning experience in pharmaceutical/biotech industry
• Must have experience managing meeting planning and vendor management
• Experience with CVENT required

Nice To Haves

• CMP certification, preferred

Responsibilities

• Lead strategic and tactical development of internal meetings execution to ensure strong engagement with stakeholders
• Manage and negotiate any hotel needs, congress needs, destination management company (DMC), and all third-party contracts for all congresses and meetings
• Coordinate program details and produce a project timeline / working agenda that outlines all program deadlines and requirements
• Conduct regularly scheduled meetings with third-party agencies and stakeholders throughout planning process and program to communicate registration, status meetings, and debriefs
• Maintain proactive, positive, open line of communication with stakeholders to ensure understanding of expectations and satisfaction
• Partner with third-party agencies to arrange their services
• Monitor attrition dates and cancellation policies to ensure contracted services are executed within parameters
• Work with finance to complete billing and invoicing
• Manage third-party agencies program budget. Track and report expenses to stakeholders and communicate changes on a consistent basis
• Handle multiple projects/demands effectively
• Onsite meeting management and coordination
• Responsible for forecasting, negotiating and reconciling all meeting related expenses
• Monitor and track invoices and expenses ensuring expenses are within budget
• Manage relationships with vendors including meeting planning vendors, production companies and any other vendor associated with the meeting
• Collaborates with Marketing, Sales, and Medical Affairs to define exhibit and convention objectives. Serves as liaison with third-party company

Benefits

• opportunity for merit-based salary increases
• short incentive plan participation
• eligibility for our 401(k) plan
• medical, dental, vision, life and disability insurances and leaves provided in line with your work state
• flexible paid time off
• 11 paid holidays plus additional time off for a shut-down period during the last week of December
• 80 hours of paid sick time upon hire and each year thereafter

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees