Senior Manager, Meetings and Events

Sumitomo Pharma • Marlborough, MA

13d

About The Position

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn. Job Overview We are currently seeking a dynamic, highly motivated, experienced individual for the position of Senior Manager, Meetings and Events that will function as primary liaison for internal meetings and events.

Requirements

• Bachelor of Science/ Bachelor of Arts in a relevant scientific discipline
• Minimum 8 – 12 (w/o Master’s) or 6 – 8 years (with Master’s) years of relevant experience in biotech or pharmaceutical industry
• 3-5 years of meeting planning experience in pharmaceutical/biotech industry
• Must have experience managing meeting planning and vendor management
• Experience with CVENT required
• Demonstrate communication and collaboration skills with an ability to manage and influence stakeholders in a matrix environment effectively
• Fast paced environment handling multiple demands.
• Must be able to exercise appropriate judgment as necessary.
• Requires a high level of initiative and independence.
• Excellent written and oral communication skills required.
• Requires ability to use a personal computer for extended periods of time.

Nice To Haves

• CMP certification, preferred

Responsibilities

• Lead strategic and tactical development of internal meetings execution to ensure strong engagement with stakeholders
• Manage and negotiate any hotel needs, congress needs, destination management company (DMC), and all third-party contracts for all congresses and meetings
• Coordinate program details and produce a project timeline / working agenda that outlines all program deadlines and requirements
• Conduct regularly scheduled meetings with third-party agencies and stakeholders throughout planning process and program to communicate registration, status meetings, and debriefs
• Maintain proactive, positive, open line of communication with stakeholders to ensure understanding of expectations and satisfaction
• Partner with third-party agencies to arrange their services
• Monitor attrition dates and cancellation policies to ensure contracted services are executed within parameters
• Work with finance to complete billing and invoicing
• Manage third-party agencies program budget. Track and report expenses to stakeholders and communicate changes on a consistent basis
• Handle multiple projects/demands effectively
• Onsite meeting management and coordination
• Responsible for forecasting, negotiating and reconciling all meeting related expenses
• Monitor and track invoices and expenses ensuring expenses are within budget
• Manage relationships with vendors including meeting planning vendors, production companies and any other vendor associated with the meeting
• Collaborates with Marketing, Sales, and Medical Affairs to define exhibit and convention objectives. Serves as liaison with third-party company
• Exercise good judgment and make decisions that is appropriate for the organization
• Results-driven, take initiative and ownership to accomplish work
• Ability to demonstrate flexibility and embrace change in a dynamic, rapidly growing environment
• Strive for continuous improvement and embrace innovative ideas in daily work
• Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards.

Benefits

• opportunity for merit-based salary increases
• short incentive plan participation
• eligibility for our 401(k) plan
• medical, dental, vision, life and disability insurances and leaves provided in line with your work state
• flexible paid time off
• 11 paid holidays plus additional time off for a shut-down period during the last week of December
• 80 hours of paid sick time upon hire and each year thereafter

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 51-100 employees