Senior Manager, Medical Information Technology Operations Lead

Gilead Sciences•Foster City, CA

7d•Onsite

About The Position

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers. We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. Reporting to the Executive Director of Global Medical Affairs Technology, this individual will be responsible for driving delivery of Medical Information technologies and platforms that support end to end inquiry intake, case management, fulfillment, and performance measurement. This leader partners closely with Medical Information, Medical Affairs Excellence, Medical Affairs Affiliate leaders, Global Medical Strategy and Operations, call center partners, and IT to implement scalable, compliant, and efficient systems. This role advises internal stakeholders on how to enable Medical Information capabilities through enterprise platforms, optimized process flows, and data driven insights. Key to success is aligning systems to service level expectations, regulatory requirements, and operational metrics while continuously adapting solutions to evolving Medical Affairs and Medical Information needs. The role operates in a highly matrixed environment and cultivates strong tool advocacy with senior leadership. While system responsibilities may evolve, the initial focus is on Medical Information and inquiry management platforms such as Veeva Med Inquiry, Veeva Vault, MedDocs, and related call center and case management technologies.

Requirements

BS or BA degree with 8 or more years of experience or MS or MA degree with 6 or more years of experience
3 to 5 years of experience in product management, CRM, Medical Information systems, analytics, or technology modernization, including requirements definition and execution
Hands on experience implementing, administering, or enhancing Medical Information or inquiry management platforms such as Veeva Med Inquiry, Salesforce and have worked with ancillary platforms like Veeva MedComms, or similar systems preferred
Experience supporting or integrating Medical Information call center operations, including case workflows, SLAs, reporting, and vendor coordination
Experience translating business needs into system requirements, user stories, and delivery plans across cross functional teams
Experience implementing or upgrading enterprise platforms, including data integrations, reporting, and emerging capabilities such as AI enabled triage or analytics
Global or in market Pharma or Biopharma experience preferred
Demonstrated experience leading programs from concept through execution, validation, and sustainment
Strong communication skills with the ability to explain complex systems and processes clearly to diverse audiences
Demonstrated ability to drive change management and adoption for regulated systems
Strong relationship building skills with senior leaders and cross functional partners
Highly organized with strong attention to detail, accuracy, and clarity
Uncompromising ethical standards and conduct
Ability to motivate teams and foster collaboration across functions and geographies

Responsibilities

Lead the implementation, enhancement, and ongoing support of Medical Information systems that enable inquiry intake, triage, response development, fulfillment, and case closure across channels including call centers, digital, and field initiated requests.
Own and maintain the product roadmap for assigned Medical Information platforms by leading internal demand intake, external benchmarking, and technical evaluations in partnership with the Executive Director of Medical Affairs Technology.
Partner with Medical Information, Medical Affairs, Medical Excellence, Medical Governance, and call center stakeholders to gather, document, and translate business requirements into scalable system solutions and optimized process flows.
Design and refine end to end Medical Information workflows including case routing, prioritization, SLA management, escalation paths, and audit readiness within compliant system configurations.
Support system maturity by standardizing delivery templates, operating models, reporting frameworks, and governance processes across regions and affiliates based on business needs.
Provide program and project leadership by managing scope, timelines, dependencies, testing, validation, communication, and risk for the assigned Medical Information technology portfolio.
Lead complex system implementations and enhancements with broad scope and high impact, ensuring alignment to business objectives, regulatory expectations, and budget while providing regular status reporting to the Executive Director of Medical Affairs Technology.
Serve as the subject matter expert for assigned Medical Information platforms, educating stakeholders on system capabilities and identifying opportunities to improve efficiency, quality, and insight generation.
Balance platform considerations such as performance, scalability, data integrity, integration, and cost with business needs including speed to delivery, usability, and evolving functional requirements.
Establish and maintain strong cross functional working relationships and communication models with Medical Information operations, affiliates, vendors, IT, and governance bodies.
Contribute to and advise on global governance, standards, SOPs, and validation approaches for Medical Information systems and capabilities.
Balance long term platform vision with near term delivery, making informed decisions on investment, enhancement, and sustainment to support Medical Information outcomes.

Benefits

This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
Benefits include company-sponsored medical, dental, vision, and life insurance plans.
For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing
Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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