SENIOR MANAGER, CONTRACT ADMINISTRATION (ALTERNATIVE PROJECT DELIVERY)

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

25d

About The Position

Manages contract administration and compliance activities related to solicitations and procurements while developing staff to contribute toward delivery of safe and responsible public transportation solutions for contracts, supplies, and equipment. This position is responsible for the procurement and contract administration of large complex public construction utilizing Alternative Project Delivery methods (e.g., Progressive Design Build, CM-at-Risk/CMGC, and PPP/P3 among others). The position will also be responsible for procuring and administering qualifications-based A/E professional services contracts. The position may also be responsible for supervising subordinate professional staff.

Requirements

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred
Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Nice To Haves

Experience leading procurement and contract administration for Alternative Project Delivery (APD) contracts-including Progressive Design-Build, CM-at-Risk/CMGC, and PPP/P3
Experience overseeing full-lifecycle administration of large-scale ($100M+) public works or transportation construction contracts
Experience procuring and administering qualifications-based architectural and engineering (A/E) professional services contracts
Experience building and facilitating collaboration among diverse internal and external stakeholders
Experience supervising and developing professional-level staff

Responsibilities

Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations
Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements
Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments
Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures
Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process
Reviews and recommends approval for awarding contracts
Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans
Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy
Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses
Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations
Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met
Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors
Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees
Supervises, trains, and motivates assigned staff
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
May be required to perform other related job duties