Senior Licensing Specialist

Terrible's

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. We are seeking a highly skilled and experienced Senior Licensing Specialist to join our dynamic finance team. This individual will be responsible for preparing, submitting, tracking and overseeing a variety of complex multi-operating licenses for multiple locations. This role requires a strong background in State, City, County, Fuel, Tobacco and other municipality licensing in NV, UT, AZ, CA and the ability to effectively manage multiple priorities in a fast-paced environment.

Requirements

Bachelor’s degree in accounting, Finance or related field.
Minimum of 5 years of experience in licensing, compliance or related role and/or experience
Prior experience in larger complex, multi-jurisdiction and multi- licensed company environment is required.
Proficient with accounting software and Microsoft Office Suite, particularly strong in Excel.
Ability to organize, submit and maintain large amounts of data to ensure zero late fees
Strong interpersonal and communication skills.
Exceptional problem-solving skills and attention to detail.
Ability to meet deadlines and manage multiple priorities.
Experience in mentoring and leading junior staff.
Proficiency in English, both written and spoken, is required to read and interpret documents, instructions, and manuals, as well as to communicate effectively.
The ability to apply logical thinking to execute instructions and resolve problems is crucial.
Applicants must be able to qualify for licenses and permits required by federal, state, and local regulations.
The role requires regular standing, manual dexterity, and the ability to lift and/or move up to 50 pounds occasionally.
The incumbent must also be able to perform duties in varying work conditions, such as confined spaces.

Nice To Haves

Master’s degree in business administration (MBA) or related field.
Experience in implementing new accounting systems or processes.
Experience in a multinational organization or in an industry relevant to our company.
Experience with database building or tracking extremely large amounts of data

Responsibilities

Handle day-to-day activities and submit multi-state and multi-operational licenses on a daily, monthly, quarterly and yearly basis for city, county, state, fuel, tobacco and other municipalities
Maintain and ensure compliance with organization policies and enforcement officers in regard to licensing for city, county, state, fuel, tobacco and other municipalities
Prepare and create databases to ensure all aspects of licensing are tracked and up to date
Work with the legal department and external vendors on acquisitions and build out of new construction to ensure the licensing is set up correctly and timely to maintain opening schedule
Perform reconciliations of data to ensure compliance with all areas of licensing noted above
Collaborate with other departments (accounting, treasury, compliance, legal) to ensure licensing is accurate and up to date and the fees are posted in the proper financial account
Conduct detailed analysis and provide recommendations or improvements to management.
Assist in the preparation of forecasting for license expenses
Participate in internal and external audits, providing necessary information and answering queries.
Stay up to date with industry trends and provide guidance on licensing legislation
Provide support to Legal and Compliance Departments, as well as support and assist in research and analysis of routine licensing issues.
Develop and maintain knowledge of relevant legislation, regulations, and developments in various jurisdictions
Coordinate with Legal and Compliance Departments in preparing and submitting notifications, reports, returns and applications, as required.
Assist with research, review, and interpretation of existing and pending laws and regulations that may affect existing and future outlets.
Ensure all departmental documents and activities are performed in compliance with applicable laws, regulations, policies and procedures as applicable to this position, including completion of required compliance training.
Understand codes, policies and procedures related to the regulated and privileged licensing processes, to business owners
Review existing business license items and related material for completeness, accuracy and compliance with codes and regulations.
Track changes in ownership or business location, sale or closure of businesses, and other changes to the license documentation.
Compile statistical or other reports regarding license activities.
Maintain on-going communications with local, state and federal regulatory agencies to coordinate and resolve licensing issues or investigations.