Senior-Level Executive Assistant

S2Technologies

11d•$75,000 - $115,000•Onsite

About The Position

S2Technologies is actively seeking professionals to provide administrative support to senior leaders within the Defense Intelligence Agency's Science and Technology division, with a focus on administrative operations.

Requirements

At least seven years of administrative support experience, with a minimum of three years directly supporting high-level executives or government leadership
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated understanding of Department of Defense processes, protocols, and terminology
Bachelor's degree (BA or BS) required
Top Secret / SCI with CI Polygraph

Responsibilities

Provides executive support to senior leadership on a full range of administrative and technical writing duties.
Reviews, coordinates, and prepares staff summary sheets, memorandum of agreements, and official memos for government review.
Assists in updating/developing office level standard operating procedures (SOP).
Provides support to the e-Task management system. Assists in managing time and labor, as needed.
Schedules conference rooms and meetings.
Manages senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings.
Assists in maintaining internal files and records management.
Maintains read-ahead books and files for senior leadership; coordinates with elements for provision of material.
Assists in the preparation of charts, graphs, and narrative information for management or program reports from material provided by higher-level employees.
Screens incoming correspondence and determines appropriate actions. Reviews of outgoing correspondence and reports, ensuring proper formats, grammar, and coordination.
Assists senior leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System. Monitors and tracks official travel for assigned personnel.