Senior Legal Billing Specialist

Kahana & Feld LLP•Irvine, CA

16d•$33 - $38•Hybrid

About The Position

We are seeking a highly skilled and detail-oriented senior legal billing specialist with a strong background in insurance defense billing. The ideal candidate will have experience working in a law firm or legal department, a thorough understanding of legal billing guidelines (including e-billing platforms) and the ability to manage a high-volume billing workload while ensuring compliance with client and carrier specific billing requirements.

Requirements

5+ years of legal billing experience with a focus on insurance defense.
Strong understanding of insurance carrier billing guidelines and compliance requirements.
Proficiency with billing software such as Aderant, Elite, or similar.
Experience with e-billing platforms like BillBlast, Legal Tracker, CounselLink, Legal Tracker.
High attention to detail, accuracy, and confidentiality.
Excellent communication and problem-solving skills.
Ability to manage multiple deadlines and work independently.
Familiarity with LEDES and UTBMS codes is essential.
Associates or Bachelors degree in Accounting, Finance, or related field preferred.

Responsibilities

Prepare, review, and process monthly pre-bills and final invoices in accordance with firm and client guidelines.
Ensure compliance with insurance carrier billing guidelines, including task-based billing formats such as LEDES and UTBMS.
Submit and track electronic invoices through various e-billing platforms (e.g., BillBlast, TyMetrix, CounselLink, Legal Tracker).
Resolve billing discrepancies and rejected invoices in collaboration with attorneys, clients, and accounting.
Monitor accounts receivable and follow up on unpaid invoices as needed.
Assist attorneys with time entry corrections and adjustments to ensure accurate billing.
Maintain accurate billing records, reports, and client billing requirements.
Serve as a liaison between attorneys, clients, and third-party vendors.
Train and mentor junior billing staff as needed.
Communicate with 3rd party payers to resolve billing/payment discrepancies.
Process appeals in eBilling portals as required.
Provide timely and effective customer service to internal and external clients.
Prepare analysis of client accounts and produce monthly reports.
Create and send invoices and supporting documentation to clients.
Reconcile processed work by verifying entries and comparing system reports to balances.