Senior Legal Billing Analyst

Orrick Herrington & Sutcliffe LLP • Wheeling, WV

23h • $77,000 - $95,000

About The Position

Orrick currently has an excellent opportunity for a Senior Legal Billing Analyst in the Global Operations & Innovations Center in Wheeling, WV.

We are seeking a skilled and proactive Senior Legal Billing Analyst to join our billing team. In this advanced role, you will manage a larger and more complex portfolio of billing attorneys, ensure compliance with client guidelines, and support the team with your expertise. You will play a key role in accurate and timely client invoicing, resolving complex billing issues, and contributing to process improvements.

Requirements

• College level accounting classes or Accounting Degree or equivalent relevant work experience.
• CMS, Elite, Javelan (or equivalent accounting software) experience.
• Demonstrated proficiency with MS Office.
• Ability to multi-task and prioritize.
• Ability to organize work flow and use time efficiently.
• Ability to show strong attention to detail.
• Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

Responsibilities

• Manage a portfolio of high-volume or complex billing attorneys, serving as their primary billing contact and ensuring all client billing requirements and deadlines are met.
• Prepare, review, and finalize client invoices, including those with alternative fee arrangements or special billing requirements, in accordance with client guidelines and firm policies.
• Submit electronic bills through various e-billing platforms, troubleshoot rejections or errors, and ensure compliance with client-specific requirements.
• Track the status of submitted invoices, follow up on approvals, and ensure timely processing and payment.
• Review and interpret client billing guidelines to ensure all invoices meet requirements and avoid rejections or reductions.
• Process approved write-offs, adjustments, and discounts as directed by attorneys or management.
• Investigate and resolve complex billing discrepancies, time entry errors, and client adjustments. Communicate effectively with attorneys and clients to clarify and resolve concerns.
• Coordinate and utilize Legal Billing Analysts during peak billing cycles, month-end and year-end processes to ensure deadlines are met and workloads are balanced.
• Support junior analysts by sharing best practices, answering questions, and providing informal training as needed.
• Participate in team meetings, contribute to process improvement initiatives, and share feedback to enhance overall billing efficiency.
• Assist with onboarding new attorneys and clients, ensuring proper setup of billing arrangements, rates, and compliance with firm and client requirements.
• Maintain accurate and organized billing records and documentation, ensuring all information is up-to-date and audit-ready.
• Generate and distribute regular and ad hoc billing and accounts receivable reports for attorneys, management, and clients.
• Maintain strict confidentiality of client and firm financial information at all times.

Benefits

• We offer a full range of elective health benefits including medical, dental, vision and life; robust mental well-being programs; child, family, elder, and pet care benefits; short- and long-term disability and industry leading parental leave benefits, health savings account contributions (w/applicable medical plan), flexible spending accounts, and a 401K program.
• This role will receive compensated time off through our Paid Time Off program, and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree