Senior Lease Administrator

Hudson Pacific Properties•Los Angeles, CA

14d

About The Position

Our story is simple: we’re a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman’s vision when he founded the company in 2006. He began building a seasoned team, purchased two Hollywood studio lots, and dramatically expanded our California office footprint by taking the company public in 2010. Today, from our Los Angeles headquarters, to Silicon Valley, to San Francisco, to Seattle, to Vancouver and beyond, we own, transform, build and operate marquee office and studio properties. Fortune 500, premier growth companies and groundbreaking start-ups, with an emphasis on those in the media and tech industries, call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to be—just like our tenants and clients. We work closely with them to find and create the perfect environment, and to provide the services that enable their employees to thrive. We build, we create value and we’re always looking towards what’s next. We are seeking an experienced Senior Lease Administrator to oversee a diverse commercial real estate portfolio in our Los Angeles office. This role combines comprehensive lease administration oversight with a strong operational focus on CAM and operating expense recoveries. The ideal candidate brings deep knowledge of lease language, advanced analytical capabilities, and hands-on experience managing complex reconciliations, controllable caps, gross-ups, base year, and NNN (triple net) expense structures. This position partners closely with Property Management, Accounting, Portfolio Management, and Legal to ensure accurate billing, compliance, and revenue optimization.

Requirements

3-5+ years of commercial lease administration experience
Strong understanding of lease terminology and operating expense recoveries
Experience with Microsoft Excel using pivot tables and lookups
Experience with Yardi or comparable lease management systems
Strong analytical, organizational, and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Bachelor’s degree in Business, Real Estate, Finance, or related field preferred
Experience within institutional, REIT, or large multi-tenant portfolios
Background supporting office, retail, or mixed-use assets

Responsibilities

Lead preparation and review of annual CAM reconciliations and operating expense true-ups
Analyze lease provisions governing base years, expense stops, gross-ups, exclusions, and controllable caps (including cumulative and compounding caps)
Oversee accurate monthly billing of base rent, additional rent, and recoverable expenses
Review and resolve tenant disputes related to operating expenses
Prepare detailed audit support documentation and respond to tenant audit inquiries
Abstract and interpret complex lease agreements, amendments, and related documents
Maintain accurate lease data within lease administration systems (Yardi or similar platforms)
Monitor critical lease dates including pending Lease Commencements, Tenant Move In-Outs and Relocations
Ensure compliance with lease provisions and internal policies
Partner with Accounting on revenue recognition and reporting
Assist Operations and Portfolio Management with budgeting, forecasting, and recovery projections
Identify process improvements to increase efficiency and accuracy
Support implementation or optimization of lease administration systems