Lease Administrator

Western Dental • Orange, CA

8d

About The Position

Overview Lease Administrator Required Job Skills Proficient with business computer programs, with solid skills and experience in: Microsoft Word Microsoft Excel Adobe Acrobat Professional Database software or leasing software Internet browsers and search engines Excellent organizational skills. Strong detail orientation. Excellent written and verbal communication skills. Self-starting. Prioritization ability. Strong follow through. Qualifications Responsibilities Lease analysis and interpretation, especially surrounding maintenance responsibilities, CAM definitions and caps, rent increases, audit rights, etc. Review rent statements and common area expenses, verifying for accuracy and balancing statements. Scan, abstract and bookmark new leases in preparation for upload into lease administration software. Accurately input and update major lease points and key lease dates in lease administration software. Maintain lease administration software at all times for accuracy and changing priorities. Create and maintain both electronic files and hard copy folders for leases and other critical documents and file all necessary documents regularly and timely. Coordinate real estate document execution process, including document execution and tracking through counter-execution and return. Maintain invoice files, and work with Accounting Department extensively to ensure timely payment. Accurately track payments for construction, construction management, architectural services and legal invoices, and provide regular reports. Accurately maintain and track rent roll for portfolio exceeding 300 locations. Interact with landlords verbally and through correspondence on a regular basis to discuss rent, charges, notices, payment methods, discrepancies and reconciliations. Train, guide and support other Lease Administrator staff to enable accuracy, efficiency and success of entire department. Request, maintain and upload Business Licenses, Certificates of Occupancy, and other permits. Prepare check requests for certain invoices. Assist with other tasks as they arise, related to new offices, real estate committees, facilities, etc. Other Useful Skills: Familiarity with General Office Equipment Familiarity with JD Edwards and related accounting software Successful interaction with municipal government and other bureaucratic agencies Notary public Experience with company intranets Typing and efficient 10-key data entry

Requirements

• Proficient with business computer programs, with solid skills and experience in: Microsoft Word Microsoft Excel Adobe Acrobat Professional Database software or leasing software Internet browsers and search engines
• Excellent organizational skills.
• Strong detail orientation.
• Excellent written and verbal communication skills.
• Self-starting.
• Prioritization ability.
• Strong follow through.

Nice To Haves

• Familiarity with General Office Equipment
• Familiarity with JD Edwards and related accounting software
• Successful interaction with municipal government and other bureaucratic agencies
• Notary public
• Experience with company intranets
• Typing and efficient 10-key data entry

Responsibilities

• Lease analysis and interpretation, especially surrounding maintenance responsibilities, CAM definitions and caps, rent increases, audit rights, etc.
• Review rent statements and common area expenses, verifying for accuracy and balancing statements.
• Scan, abstract and bookmark new leases in preparation for upload into lease administration software.
• Accurately input and update major lease points and key lease dates in lease administration software. Maintain lease administration software at all times for accuracy and changing priorities.
• Create and maintain both electronic files and hard copy folders for leases and other critical documents and file all necessary documents regularly and timely.
• Coordinate real estate document execution process, including document execution and tracking through counter-execution and return.
• Maintain invoice files, and work with Accounting Department extensively to ensure timely payment.
• Accurately track payments for construction, construction management, architectural services and legal invoices, and provide regular reports.
• Accurately maintain and track rent roll for portfolio exceeding 300 locations.
• Interact with landlords verbally and through correspondence on a regular basis to discuss rent, charges, notices, payment methods, discrepancies and reconciliations.
• Train, guide and support other Lease Administrator staff to enable accuracy, efficiency and success of entire department.
• Request, maintain and upload Business Licenses, Certificates of Occupancy, and other permits.
• Prepare check requests for certain invoices.
• Assist with other tasks as they arise, related to new offices, real estate committees, facilities, etc.

What This Job Offers

• Education Level: No Education Listed