Senior Land Contracts Administrator

Century Communities, Inc.•Fresno, CA

About The Position

The Senior Land Contracts Administrator is responsible for overseeing the complete lifecycle of invoice processing, including approval, payment, and vendor setup, while managing purchase and change orders and handling various administrative and reporting tasks. This role also involves supporting budget monitoring, vendor management, and operational coordination to ensure a seamless workflow within the Land Department.

Requirements

An understanding of basic accounting principles.
Strong demonstrated knowledge of Microsoft Office Suite.
Ability to think critically, manage and prioritize a demanding workload, and be receptive to, and willing to embrace, change.
Willingness to learn new things and take on additional responsibilities.
Ability to analyze problems and data and recommend solutions and strategies.
Detail-oriented and capable of working well under pressure and of handling multiple tasks with simultaneous deadlines.
Well-defined organizational skills.
Ability to follow up and follow through simultaneously on multiple projects.
Maintain effective working relationships with vendors, suppliers, contractors, team members, and supervisory personnel.
Excellent verbal and written communication skills.
Display a positive attitude and an ability to work effectively as a dynamic team member.
Bachelor’s degree or equivalent experience.
Minimum three years’ experience in business administration, construction management, civil engineering, law, or related field.

Responsibilities

Process consultant contracts, vendor agreements, and change orders from draft through full execution.
Maintain the Change Order Sandbox and the National Change Order Log, ensuring accuracy and consistency with corporate standards.
Provide PDF LIPO replacements to all affected vendors and ensure updated documentation is properly distributed and archived.
Run monthly LD2 budget reports and format them for Land Development Team review.
Add and track pending change orders that require LD2 budget revisions.
Coordinate updates with the Land Development Team to ensure accurate project budgets and commitments.
Set up new vendors, ensuring all required documents (e.g., Form W‑9, insurance, licenses) are collected and compliant.
Maintain and organize all vendor files, including compliance renewals and updated certifications.
Process vendor insurance requests, coordinating as needed with Century Risk Management and insurance providers.
Process check requests and ensure they match approved contracts, budgets, and coding.
Assist with lien release requests, coordinating among vendors, Accounts Payable, and project managers.
Act as the primary liaison with Accounts Payable, responding to inquiries, resolving discrepancies, and providing requested documentation.
Track public improvements construction costs and identify and monitor potential governmental agency cost reimbursements.
Compile all required backup documentation (contracts, invoices, proof of payment, lien releases, and related documents).
Prepare and submit reimbursement request packages in accordance with jurisdictional requirements, following up as needed to ensure timely payment.
Provide back-up support for other staff members as needed to ensure uninterrupted workflow within the Land Department. Help with budget revisions and monitoring of changes to monthly budgets and reviews.
Perform other duties as needed or assigned.