Senior Contracts Administrator

Metrolinx

6h

About The Position

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Capital Projects Group workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities.  Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered.

Our Capital Commercial Management team within CPG GO & UP is seeking a Senior Contracts Administrator to provide contract planning, management and administration services for large scale, high profile and complex capital projects undertaken by the Capital Projects Group. Reporting to the Manager or Sr. Manager (as applicable), the Senior Contracts Administrator will be responsible for administration of complex contracts related to capital projects, including construction, design, engineering/architectural and other professional services, as well as P3 Project Agreements, in accordance with Metrolinx’s policies and departmental processes and procedures.

Requirements

• Completion of a degree in Civil Engineering, Construction/Contract/Commercial Law or a related discipline or a combination of education, training and experience deemed equivalent.
• Demonstrated experience in the contract management and administration of large multi-billion-dollar contractual agreements preferably involving large-scale transit infrastructure projects that includes direct exposure to, or specialized working knowledge of:
• Contracting principles, processes, methods, practices as well as accounting and scheduling principles
• Administration of construction contracts and/or engineering/architectural design contract, and other technical and professional services contracts
• P3 Project Agreements, variation procedures, multi-stakeholder contractual arrangements
• Strong knowledge of construction project cycle, standards and processes to provide contract administration/management expertise/advice to support delivery of capital infrastructure projects.
• Knowledge of construction/commercial contract administration and claims management techniques and practices in a large scale, high profile, and complex multi project construction/commercial and infrastructure environment.
• Demonstrated experience in interpretation and application of contract law, Ontario legislation (e.g. Construction Act, OPS Directives etc.), and legal statutes and proceedings; solid knowledge of Canadian Construction Documents Committee documents, as well as P3 Project Agreements; strong ability to work with bespoke contract documents, specifications and drawings, third party agreements etc.
• Strong ability to communicate effectively and tactfully with various personnel within and outside of the organization including management, professional staff, project team, construction site staff, other personnel to discuss, clarify and resolve technical/contractual matters, financial, legal and other concerns
• Experience using contract management systems, such as Primavera Contract Manager and Oracle Unifier
• Excellent oral/written/presentation skills

Nice To Haves

• P.Eng or LL.B./JD is an asset

Responsibilities

• Reviews, interprets and analyses contract requirements, tenders and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Ensures required provisions are included in all contract documentation and recommends changes/revisions where omissions/inconsistencies occur.
• Interprets contract documents and reviews vendors’ submissions such as task/work plans, change requests, amendments, invoices, notices and other contractual correspondence to ensure compliance with contracts terms and conditions; works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities and other related issues
• Identifies and advises on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high profile issues/matters to the Manager
• Responsible for accurate administration of various contract records, such as work releases, changes, variations, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System (such as Oracle Unifier). Monitors status of assigned contracts, prepares and provides reports to management and project teams, as required
• Oversees payment process, verifies vendors’ invoices for compliance with contract payment terms, release of statutory holdbacks, and final payments, assesses back charges and other payment related matters
• Contributes expertise and advice to the design, planning, development and implementation of contract management systems (such as Oracle Unifier), standards and operational procedures, including recommendations to improve/adjust contract management processes and procedures
• Liaises and works collaboratively with other Metrolinx’s departments such as Procurement Services, Capital Finance, Legal Counsels, Commercial Support, as well as with various internal and external stakeholders, municipalities, provincial agencies (e.g. Infrastructure Ontario), and other transit authorities (CN, CP, TTC etc.)
• Participates in contract data analytics, contract KPI development and reporting, contract audits and other ad-hoc assignments relating to extrapolation and interpretation of contract records

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees