Senior Contracts Administrator

Katmai • Orlando, FL

3d • $100,000 - $110,000 • Remote

About The Position

SUMMARY Performs contract administration for the company, including negotiation, correspondence, documentation, approval verification, certification, and execution. Serves as primary point of contact (POC) for a select program or company division in all pre-award and post-award contractual matters. May serves as secondary POC for other selected programs/divisions in pre-award and post-award contractual matters. Works in close collaboration with internal departments (e.g., Division Directors, Shared Services, Business Development, and Proposals) to accomplish work with desired checks and balances. ESSENTIAL DUTIES & RESPONSIBILITIES Executes contract awards, contract modifications, de-obligations, contract closeouts, and other contract administrative tasks for assigned program or division Drafts, reviews, negotiates, and executes non-disclosure agreements (NDAs) and teaming agreements (TAs). Drafts, reviews, negotiates, and executes subcontractor agreements, to include the crafting of statements of work (SOWs). Drafts secondment intercompany agreements, common services agreements, program summaries, and other formal correspondences as needed. Assists with proposal preparation as needed, to include r eviewing RFPs for legal terms and flow-down clauses, completing reps and certs, signing SF 30s and SF 33s, drafting Organizational Conflict of Interest (OCI) statements, etc. Serves as company’s single point of contact to external customers on all contractual matters within purview. Provides advice to internal departments on contracts administration and regulations; performs technical analysis of contract clauses and compliance issues. Maintains awareness of contract compliance matters and disseminates information to the responsible party/department within the organization at the beginning of and throughout contract performance. Interfaces with Division Directors and Shared Services to ensure agreement and pre-approval on all contract actions connected to a specific program. Maintains up-to-date knowledge of FAR and DFAR regulations and any other regulatory decisions that have an impact on contract administration. Ensures that contract requirements are met by developing schedules and timeframes for compliance identification, tracking, and recordkeeping. Maintains awareness and tracking of contract modifications, due dates, deliverables, etc. and utilizes a tracking system for monitoring same. Maintains contract filing system to ensure accurate tracking of all contract documents and modifications. Assists in reconciliation and resolution of funding issues on contracts, task orders, and delivery orders under purview and assists in communication and resolution with accounting department and customers. Provides data for internal and external reporting, as needed. Maintains regular and punctual attendance. Performs other duties as assigned.

Requirements

• Bachelor of Arts or Bachelor of Science in a related field. College degrees may be waived if equivalent, extensive related experience can be demonstrated.
• A minimum of six (6) years’ experience in government contracting environment.
• Must have knowledge of and experience in federal government contracting procedures.
• Must obtain and maintain any necessary security access and/or background checks.

Nice To Haves

• Ten plus (10+) plus years of experience is strongly preferred.
• Experience with both sole source contracts and competitive awards preferred.
• DAWIA Level II or III Certification in Contracting is desirable.
• Prior experience managing contracts with Deltek Costpoint’s Contracts Module preferred.
• Experience with contract administration for government contracting and meeting SBA requirements.
• In-depth knowledge of FAR and DFARS and how to apply such knowledge to respond to audit requests and complex contract negotiations.
• Experience with Professional Services, Facilities Operations and Maintenance Support Services management and maintenance and/or integrated services.
• Experience with SCA and DBA labor requirements.
• Knowledge of Collective Bargaining Agreements.
• Knowledge of CPARs and CPAR rebuttal process.
• Skilled in computer use, to include advanced knowledge and experience in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and database applications.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations including the U.S.C., FAR, DFAR, and other related Federal acquisition regulations.
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Ability to work with minimal supervision and to prioritize daily workflow based on business priorities and deadlines.
• Ability to work well under pressure and to handle a large volume of tasks with time-sensitive deadlines.
• Ability to work and think independently – demonstrates initiative.
• Ability to use time efficiently.
• Ability to maintain a positive, professional demeanor at all times.
• Ability to forge close working relationships with internal customers/cohorts.
• Ability to engage in web-based research of government contracts and applicable regulations, etc.
• Ability to work and communicate effectively with customers—both internal and external.
• Able to coordinate several activities at once, quickly analyze and resolve specific problems, and cope with deadlines effectively.
• Adapts to changes in the work environment and manages competing demands.
• Works well in a team environment, shares work product with others on the team, accepts feedback graciously from superiors and colleagues alike.

Responsibilities

• Executes contract awards, contract modifications, de-obligations, contract closeouts, and other contract administrative tasks for assigned program or division
• Drafts, reviews, negotiates, and executes non-disclosure agreements (NDAs) and teaming agreements (TAs).
• Drafts, reviews, negotiates, and executes subcontractor agreements, to include the crafting of statements of work (SOWs).
• Drafts secondment intercompany agreements, common services agreements, program summaries, and other formal correspondences as needed.
• Assists with proposal preparation as needed, to include r eviewing RFPs for legal terms and flow-down clauses, completing reps and certs, signing SF 30s and SF 33s, drafting Organizational Conflict of Interest (OCI) statements, etc.
• Serves as company’s single point of contact to external customers on all contractual matters within purview.
• Provides advice to internal departments on contracts administration and regulations; performs technical analysis of contract clauses and compliance issues.
• Maintains awareness of contract compliance matters and disseminates information to the responsible party/department within the organization at the beginning of and throughout contract performance.
• Interfaces with Division Directors and Shared Services to ensure agreement and pre-approval on all contract actions connected to a specific program.
• Maintains up-to-date knowledge of FAR and DFAR regulations and any other regulatory decisions that have an impact on contract administration.
• Ensures that contract requirements are met by developing schedules and timeframes for compliance identification, tracking, and recordkeeping.
• Maintains awareness and tracking of contract modifications, due dates, deliverables, etc. and utilizes a tracking system for monitoring same.
• Maintains contract filing system to ensure accurate tracking of all contract documents and modifications.
• Assists in reconciliation and resolution of funding issues on contracts, task orders, and delivery orders under purview and assists in communication and resolution with accounting department and customers.
• Provides data for internal and external reporting, as needed.
• Maintains regular and punctual attendance.
• Performs other duties as assigned.

Benefits

• Medical, Dental, Vision, Life & AD&D Insurance, Voluntary Disability Insurance (STD & LTD), Time Off Benefits (Paid & Unpaid), 401(k) Savings Plan with employer matching, FSA, EAP, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level