Senior Human Resources Assistant

Lightstone•New York, NY

60d

About The Position

The Sr. Human Resources Assistant plays a key role in supporting the daily operations of the Human Resources department and ensuring the accuracy and timeliness of HR processes. This position is ideal for someone with 1-2 years of HR experience who is eager to grow their career in Human Resources, demonstrates strong attention to detail, and takes initiative to follow through on tasks and deadlines. This role provides support across all areas of HR including onboarding and terminations, policy, and compliance, training administration, program coordination, and employee support. This position serves as a primary point of contact for corporate employees, ensuring a positive and professional employee experience.

Requirements

Bachelor's degree preferred, ideally in Human Resources, Business Administration, or related field
1-2 years' experience within an HR department
Knowledge of general HR practices, terminology, and employment compliance
Strong communication and interpersonal skills with the ability to interact professionally with all levels
Highly organized and detail-oriented with the ability to multitask and meet deadlines
Proactive and persistent follow-up skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with HRIS systems (ADP preferred) and virtual meeting platforms (Zoom)

Responsibilities

Function as a first point of contact for HR-related inquiries for corporate employees.
Manage the corporate onboarding process
Monitor and respond to HR inboxes (HR Admin and Benefits News)
Own weekly attendance and overtime report distributions to the COO
Coordinate termination checklists and exit documentation
Track and maintain company policy acknowledgements
Monitor State and Federal employment law requirements to ensure compliance
Assist with the management of compliance tracking across the company
Provide logistics support for NY based training sessions
Support employee wellness initiatives and benefits-related projects
Assist with the administration of employee Leave of Absence (LOA) requests
Conduct ad hoc benefit-related audits and prepare summary reports as requested
Coordinate the administrative aspects of recruiting in support of internal recruiters
Manage pre-employment processes (background checks, references, etc.)
Assist with planning and coordinating HR-sponsored employee events and programs
Support the administration of the company's anniversary and recognition initiatives
Maintain trackers and partner with HRIS Manager to ensure data integrity
Additional HR projects as needed

Benefits

Paid time off for vacation and sick leave
Health, dental, and vision insurance, and wellness programs
401(k) and Roth retirement plans
Flexible spending accounts (medical & dependent care)
Life and AD&D insurance with options for supplemental employee, spouse, and child
Long-term and short-term disability insurance
Commuter spending accounts (transit and parking)
Tuition assistance and employee assistance program
Corporate discount programs
On-site mother's room
Office perks such as lunch, fruit, drinks, and snacks