Senior Grants Administrator

Alliance for Clinical Trial in Oncology Foundation•Boston, MA

15h

About The Position

The Alliance for Clinical Trials in Oncology Foundation (Foundation) is a non-profit foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials. Through efforts of the Foundation in support of the Alliance, clinical trials and laboratory research are conducted to discover new or improved ways to prevent, treat, and cure many types of cancer, including leukemia and lymphoma, and cancers of the breast, prostate, lung, and gastrointestinal (GI) tract, and help educate the medical community on methods of cancer diagnosis, treatment, and prevention. The Alliance for Clinical Trials in Oncology (Alliance) is a clinical trials network sponsored by the National Cancer Institute that consists of approximately 10,000 cancer specialists at over 1,000-member hospitals, medical centers, and community sites across the United States and Canada. The Alliance develops and conducts clinical trials with promising new cancer therapy and utilizes the best science to develop optimal treatment and prevention strategies for cancer, as well as research methods to alleviate the side effects of cancer and cancer treatments. The Alliance Organization is collectively the Alliance for Clinical Trials in Oncology and the Alliance for Clinical Trials in Oncology Foundation and its Entities, including Alliance NCTN Foundation (ANF), Alliance Foundation Trials, LLC (AFT), and Alliance Data Innovation Lab, LLC (Data Lab). Benefits of working at the Alliance for Clinical Trials in Oncology Foundation: 8 weeks of paid time off (including PTO, sick, and holidays) during year one Medical, Dental & Vision plans with a 100% employer-paid option for employees Tuition reimbursement stipends Continuing Education 3% employer match for retirement investments Annual Employee Performance Bonus Program Annual Cost of Living Adjustment 50% commuter reimbursement Healthy Work/Life balance and flexibility A Senior Grants Administrator manages the end-to-end proposal development and submission process for research grants including research opportunities and writing proposals. This role ensures compliance with sponsor guidelines, institutional policies, reporting and oversight of awarded funds. The Senior Grants Administrator responsibilities include creating budgets, coordinating proposal materials, reviewing solicitation terms, and mentoring junior staff.

Requirements

Bachelor's degree and/or relevant experience in grant administration, finance, or related fields
3-5 years in grant administration, program support, or related writing/fundraising, often including supervisory experience, handling complex federal grants, and strong financial/audit knowledge
Strong understanding of grant management cycles, funding compliance, federal/agency regulations (e.g., NIH, IRS), and nonprofit operations
Strong understanding of grants submission software, excellent financial analysis skills
Exceptional organization, time management, attention to detail, and ability to work under tight deadlines
Strong business writing and verbal communication
Strong analytical skills and ability to work independently and collaboratively
Proficiency with relevant software (e.g., MS Office, accounting software)
Must be authorized to work in the U.S.

Nice To Haves

Degree in a health or science major preferred.
Experience working in oncology research preferred.
Technical / medical writing experience is preferred (protocol, IND, ICF, etc.).
Experience working with international clinical research sites and regulatory requirements.
Certified Research Administrator certificates

Responsibilities

Provide all phases of pre and post-award financial administrative support for sponsored awards in the assigned portfolio to all stakeholders and support personnel
Actively seeks out grant opportunities by researching funding opportunities, identifying prospects, and writing compelling grant applications/proposals
Oversee the end-to-end administration of awarded grants, including documentation, tracking, and database management
Independently supports a portfolio of sponsored projects proposals (typically the more complicated or larger solicitations, including NIH Training grants) and ensures a high-quality product is delivered to the Pre-Award team including assisting in the development, preparation, finalization, and submission of the grant proposals prepared.
Obtains, reviews, and interprets sponsor guidelines (federal, private) for all proposals; manages requirements in preparing proposal submissions and coordinates and reviews proposals for consistency, accuracy, and completeness ensuring all submissions meet sponsor and institutional guidelines and deadlines.
Serves as pre-and post- award lead as necessary
Serves as pre and post award back up as necessary
Prepare all required internal and external reports according to agency guidelines on a timely and accurate basis
Serves as Subaward Invoice approver, Vendor invoice approver and travel reimbursement approver or back up as necessary
Works collaboratively with program staff and Alliance leadership in the development of sponsored award budgets
Maintains in-depth and expansive knowledge of external sponsor regulations and requirements and stays fully abreast of all proposed changes in federal and state regulations and laws affecting sponsored programs
Prepares and submits timely and accurate progress, financial, and final reports to funders, and ensures adherence to all grant guidelines, federal/state laws, and internal policies, often providing technical assistance to subgrantees
Monitors grant expenditures, helps develop and track budgets, processes reimbursements, and ensures compliance with financial regulations and sponsor requirements
Collaborate with Alliance personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, leaders, pre-award administrators, and other support personnel
Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs
Utilizes systems like Grants.gov, NIH eRA Commons, and internal systems to submit applications
Serves as the main contact for funders, program staff, and other partners, facilitating communication and representing the organization and works with the pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals
Identify opportunities to streamline grant processes for greater efficiency and effectiveness
Supports the training and mentoring of junior staff by answering questions on the grant administration process, internal procedures, and best practices
In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to improve processes and procedures
Work with the grants team to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements
Supports the post-award team in the system review and approval of documents prepared for external funds
Supervises staff as necessary
All other duties, as assigned