Back In Motion PT - Senior Front Office Supervisor

Alliance Residential Company•Bangor, ME

About The Position

The Senior Front Office Supervisor is a leader who oversees Front Office Operations across a defined region of partner groups, while acting as a liaison between the Front Office Coordinators (FOC) and the Director of Front Office Operations Leadership team. The SFOS works alongside Clinic Operations including the Regional and Group Directors. The objective of this role is to provide the highest level of service to patients, employees, and referral sources through the coordination and administration of front office activities. The SFOS will lead FOCs of partner groups across the Alliance footprint. They will train and implement strategy and processes utilizing technology and manage human capital to ensure Alliance PT Partners is successful in this mission. The role will oversee, manage and be responsible for the front office operations of multiple clinics within their partner group and its subsidiary entities. The Senior Front Office Supervisor (SFOS) will travel between clinics within their partner group supporting current Front Office Coordinators (FOC) with Alliance Physical Therapy Partners (APTP) front office policies and procedures to enhance administrative efficiencies. Utilizing technology will be central to ensure Alliance PTP is successful in providing exceptional patient experience that is aligned with the company's mission, vision and values. The SFOS will partner with the Director of Front Office Operations (DFOO) and Alliance’s clinical leaders to successfully manage the growth and profitability of the business. The SFOS will support an effective commercial company culture rooted in Alliance’s core values of People First, Integrity, Compassion and Relationship

Requirements

High school diploma or equivalent required.
At least three years of administrative and clerical experience preferred.
Ability to communicate effectively and professionally.
Ability to handle multiple tasks in a very busy environment.
Demonstrates continued interest in self-development and the development of the front office teams.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite or related software, ability to learn systems.

Responsibilities

Work effectively and collaboratively with DFOO, RD/GDs, and clinicians to execute comprehensive strategic plans for operating in a growth environment.
Provides administrative support in accordance with established practice standards and departmental policies.
Train new FOC hires and schedule front office coverage when the need arises.
Assess and evaluate front office efficiency and workflows, indicating areas of improvement recommendations.
Conducts on-site interviews for FOCs in partnership with the local Clinic Director.
Conducts routine assessments and audits.
Serves as the lead trainer who will onboard and train all new FOC and is responsible for setting them up for success.
Implements standardization and ensures adherence to front office policies and procedures by all front office team members.
Acts as a liaison between the FOCs, DFOO and CD providing support to all FOCs.
Observes, supports, assists and manages current FOCs with front office policies and procedures including but not limited to implementation of coaching, counseling, corrective action and annual performance reviews.
Works collaboratively with Font Office Leadership and Clinic Director to provide FOC performance feedback, coaching opportunities, and corrective action planning.
Serves as the liaison between the clinic staff and patients and is responsible for effectively and professionally communicating company policies, procedures, and insurance information.
Follows all Compliance, Medicare, and HIPAA policies.
Answers phones, directs calls to appropriate individuals, and prepares messages.
Copies, sorts, and files records related to office activities, business transactions, and other matters.
Maintains filing systems either manually or electronically.