Senior Fiscal Specialist (may underfill as Fiscal Specialist) - Department of Administration

Waukesha County, WI•Waukesha, WI

1d•Onsite

About The Position

This position performs advanced fiscal support functions, including processing supplier invoices for timely payment, creating and maintaining supplier and customer contracts within the financial system to ensure compliance with county policies and accurate setup for billing and payments. The role also provides backup support for bi-weekly payroll processing, assisting with payroll audits, data entry, and ensuring compliance with applicable laws and policies. Additionally, it offers backup support for daily collections payment postings, prepares and posts journal entries, assists with account reconciliations, and supports general accounting functions, utilizing the financial system for other assigned duties. The department may choose to fill this position as a Senior Fiscal Specialist or underfill it as a Fiscal Specialist. Waukesha County is recognized for its business-like operations, delivering high-quality services with competence and skill. The county values teamwork, collaboration, ethics, diversity, communication, efficiency, cost savings, innovation, and the well-being of its staff and citizens. Employees are encouraged to pursue professional development and practice continuous improvement and LEAN principles.

Requirements

High School Diploma or GED.
Five years of post high school work experience in finance or accounting (for Senior Fiscal Specialist).
An associate degree from a recognized college or university with a major in finance or accounting may substitute for two (2) years of the work experience requirement (for Senior Fiscal Specialist).
A bachelor’s degree from a recognized college or university with a major in finance or accounting may substitute for four (4) years of the work experience requirement (for Senior Fiscal Specialist).
Three years of post high school work experience in finance or accounting (for Fiscal Specialist underfill).
Post high school education from a recognized college or university in accounting, finance, business, or a closely related field may be substituted for the work experience requirement on a year-for-year basis (for Fiscal Specialist underfill).

Responsibilities

Performs advanced fiscal support functions including processing supplier invoices for timely payment.
Creates and maintains supplier and customer contracts within the financial system, ensuring compliance with county policies and accurate setup for billing and payments.
Provides backup support for bi-weekly payroll processing, including assisting with payroll audits, any necessary data entry, and ensuring accuracy and compliance with applicable laws and policies.
Provides backup support for daily collections payment postings.
Prepare and post journal entries, assist with account reconciliations, and support general accounting functions.
Utilize financial system to perform other duties as assigned.

Benefits

Excellent health/dental/vision insurance
Life insurance
Generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year)
Exceptional pension plan with employer match and lifetime retirement payment
Optional tax advantaged 457 retirement savings plan
Pay for performance system (performance-based merit increases and non-base performance awards)
Balanced work-life culture
Exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health
On-site health & wellness clinic
On-site fitness center
Free parking
Professional development opportunities
Encouragement to learn and practice continuous improvement and LEAN principles