SENIOR FINANCIAL SERVICES ACCOUNTANT - 55000708

State of Florida

2d•$47,296 - $61,206•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Senior Financial Services Accountant – Disbursement Operations Office/Contract Payments This position will audit and processes contract/written agreement payments using statewide and agency unique accounting systems. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: FDOT - Disbursement Operations Office 605 Suwanee Street Tallahassee, FL 32399

Requirements

Knowledge of Microsoft Word and Excel.
Knowledge of Contract terminology and statutory regulations.
Knowledge of Accounting principles, practices and procedures.
Skills in Performing work that requires a high level of attention to detail.
Skills in Good customer service. Ability to follow oral and written instructions.
Skills in Auditing supporting documentation.
Ability to Follow oral and written instructions.
Ability to Establish and maintain working relationships with customers.
Ability to Work in a team environment with shared tasks.
Ability to Provide on-the-job training on accounts payable auditing, processing and systems.
Ability to Analyze, evaluate and test accounts payable system including making process and system improvement recommendations.
Ability to Create and maintain spreadsheets that track and graph data and produce professional quality reports.
Ability to Record, create and document accounts payable practices into written electronic and professional quality reports and procedures.
Ability to Analyze transactions and reconcile accounting records.
Ability to Utilize problem solving techniques.
Ability to Work independently and prioritize work assignments to meet deadlines.
Three years of professional business work experience. As associates degree can substitute for two years of the required work experience.

Responsibilities

Audit and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.
Audit electronic contract invoices and review new contracts, processed in the Contract Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.
Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.
Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts. Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balance.
Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies. Scan, index and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedure. Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices. Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Audits and processes Right of Way court deposits, orders of taking, land payments and moving expenses. Verifies payments are in accordance with applicable Florida Statutes and rules and regulations of Department of Transportation.