Senior Experiential Producer - Part Time Contract

ADVOC8

About The Position

The Senior Producer at ADVOC8 is a seasoned production leader who drives mid- to large-scale experiential projects from kickoff through onsite execution. They are a trusted partner to clients, a steady operational anchor for internal teams, and a proactive problem-solver who keeps complex programs moving with clarity, calm, and precision. The Senior Producer collaborates closely with Creative, Strategy, and Client Engagement to bring ideas to life-ensuring every concept is executable, on budget, and aligned to client goals. They also mentor junior production staff, model best-in-class processes, and help strengthen the operational backbone of the Production discipline. This role is ideal for a veteran producer ready to take ownership of projects and/or major workstreams in driving excellence across the department. Must be available to travel for onsite work May 4th-8th and June 18th-21st, with the possibility of additional trips if or as needed.

Requirements

5–8+ years of experience in experiential production, live events, or related fields.
Proven success leading medium-to-large experiential activations and complex workstreams. Applicants without significant experience in experiential will not be considered.
Demonstrated ability to mentor, coach, and support the growth of producers and coordinators.
Strong communication skills with the confidence to lead internal teams and represent production to clients.
Excellent organizational and decision-making skills, with the ability to prioritize under pressure.
Experience partnering effectively with Creative Leads, Client Leads, and cross-functional collaborators.
Deep experience in large-scale fabrication, technical production, vendor management, and onsite execution.
Experience in conferences, summits and trade shows.
Strong budget development and management skills across multi-workstream programs.
Required proficiency with Google Suite (Docs, Sheets, Slides, Drive) and project management tools.
Comfortable reviewing and negotiating vendor contracts, scopes, and pricing.
Successful track record delivering complex B2B and brand reputation work (as opposed to CPG/Retail).
Ability to navigate production feasibility, creative alignment, and logistical planning with equal strength.
Willingness and ability to travel and serve as onsite production lead for events.
Collaborative, solutions-first mindset that reinforces a positive team environment.
Thrives in a fast-moving, entrepreneurial setting with ambiguity and evolving client needs.
Aligned with and committed to ADVOC8's core values; represents them in daily work
Better Together - Collaborative soul who's open to new ideas, sharing successes and being part of a team
Level Up - High standards, never settling for the status quo or what we did last time
Hustle Smarter - Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing things
Celebrate Differences - Highly empathetic personality who values individual perspectives
Outcome Over Income - Extensive experience and demonstrated success in client relationship management
Protect the Respect - Navigates conflict with an emphasis on transparency and diplomacy
Engineer Exceptional Value - Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projects
Embrace Change - Recognize situations that require flexibility and craft creative solutions on the fly
Ability to travel 30-40% of the year
Candidates must be legally authorized to work in the U.S.; at this time, we are not able to provide sponsorship.

Responsibilities

Lead producers, coordinators, and production managers across medium-to-large-scale projects or individual workstreams.
Keep all assigned workstreams on schedule and on budget, flagging risks early and proposing solutions proactively.
Ensure core project management processes are in place and followed:
Client and internal team kickoff meetings
Weekly internal tacticals
Weekly client tacticals (co-led with Client Services)
Internal and external debrief meetings
Client recaps
Maintain and organize all required project documentation, including:
Workback timelines
Staffing plans
Production schedules
Budget matrices (internal and external as needed)
Production decks
Creative decks
Meeting agendas & notes
Contracts & deal memos
Inventory trackers
Asset lists
Recap decks
Build and manage project budgets, revenue estimates, and reconciliation.
Build and maintain strong relationships with vendors; ensure seamless operational integration and adherence to ADVOC8 standards.
Review and negotiate vendor/contractor pricing, scopes, and deal memos.
Oversee project-level AP/AR processes, partnering with internal operations teams.
Lead site visits, walkthroughs, technical checks, and stakeholder reviews.
Serve as the onsite production leader, ensuring smooth execution, safety, quality control, and professional representation of ADVOC8.
Ensure proper project close-out and documentation of learnings.
Serve as the production-facing client lead, partnering closely with Client Services to ensure all communication is aligned, consistent, and rooted in shared expectations.
Lead client discussions related to production execution, timelines, budgets, deliverables, workflows, and technical/project specifics - while Client Services maintains overall relationship ownership.
Support Client Services in ensuring adherence to contract terms, billing guidelines, and deposit requirements.
Identify opportunities for expanded agency involvement and share them with Client Services for follow-up and evaluation.
Participate in client meetings, presentations, reviews, and work sessions as the subject-matter expert for production.
Facilitate partnership between Creative and Client Engagement to ensure production, creative, and strategic thinking stay aligned throughout the project lifecycle
Support ideation and development of creative concepts, offering production-informed insight.
Review concepts before internal and client-facing reviews to ensure feasibility and budget alignment.
Partner with Creative to guide and manage creative review cycles, internal and external.
Manage and mentor producers and coordinators on your project teams, delegate tasks and/or workstreams, provide ongoing coaching and oversight.
Lead full team onsite for live projects.