Senior Expense Reimbursement Coordinator, Federal (Expense Reports, Costpoint Experience Preferred)) - Remote

Magellan Health

5d•Remote

About The Position

The position works with internal and external customers as well as program leadership to ensure all are kept up-to-date on the accuracy and timeliness of reimbursements according to contract specific requirements and for problem solving as needed. The senior expense coordinator position provides ongoing Costpoint assistance to program leaders, supervisors, and employees as needed to ensure timely and accurate expense reimbursement. Tracks Employee Expense Reports as they move through the Expense Report System. Identifies and resolves problems and inconsistencies and suggests appropriate corrective procedures. Ensures expenses are charged to correct accounts, project codes, and organizations by reviewing voucher edit report. Follows up with employees on aging expense reports in draft status, as well as with managers for expense reports waiting for approval. Works closely with billing to resolve expense reimbursement discrepancies, errors and/or questions. Assists employees and managers with making corrections to expense reports as needed. Assists with business travel account reconciliations to ensure all company paid expenses are accounted for in the expense report system. Reviews receipts and travel documentation for required information and accuracy and performs the function of recording attachments in Deltek Time & Expense. Collaborates with travel team members and regional staff regarding expense reporting and required documentation. Maintains up-to-date knowledge of the Joint Federal Travel Regulations and contract requirements and allowability of expenses. Maintains tracking spreadsheet & ensures all notes are up to date and action items are completed. Assists with creating expense reimbursement training documents and policy review. Participates in monthly live expense reimbursement employee training sessions. Supports ongoing projects or other duties as needed. The job duties listed above are representative and not intended to be all-inclusive of what may be expected of an employee assigned to this job. A leader may assign additional or other duties which would align with the intent of this job, without revision to the job description.

Requirements

2+ years of experience in Federal Joint Travel expense reimbursement reporting OR 1+ years of experience with expense reporting and 1+ years of experience in accounts payable invoicing coding in a Federal Regulated environment.
Direct experience in General Services Administration (GSA) and Joint Travel Regulations (JTR).
Proficiency in Excel.
Working knowledge of Ten-Key by Touch.
Detail Oriented.

Responsibilities

Tracks Employee Expense Reports as they move through the Expense Report System.
Identifies and resolves problems and inconsistencies and suggests appropriate corrective procedures.
Ensures expenses are charged to correct accounts, project codes, and organizations by reviewing voucher edit report.
Follows up with employees on aging expense reports in draft status, as well as with managers for expense reports waiting for approval.
Works closely with billing to resolve expense reimbursement discrepancies, errors and/or questions.
Assists employees and managers with making corrections to expense reports as needed.
Assists with business travel account reconciliations to ensure all company paid expenses are accounted for in the expense report system.
Reviews receipts and travel documentation for required information and accuracy and performs the function of recording attachments in Deltek Time & Expense.
Collaborates with travel team members and regional staff regarding expense reporting and required documentation.
Maintains up-to-date knowledge of the Joint Federal Travel Regulations and contract requirements and allowability of expenses.
Maintains tracking spreadsheet & ensures all notes are up to date and action items are completed.
Assists with creating expense reimbursement training documents and policy review.
Participates in monthly live expense reimbursement employee training sessions.
Supports ongoing projects or other duties as needed.