Senior Executive Operations Specialist (BOND Support)

Analytic Services Inc•Arlington, VA

2d•Onsite

About The Position

ANSER is seeking a Senior Executive Operations Specialist (BOND support) focused on Personnel Onboarding to provide direct support within the Office of the Secretary of Defense (OSD), Director of Administration and Management (DA&M) Office. In this role you will facilitate key OSD leadership initiatives including the Bond Program, bringing operational efficiencies and subject matter expertise to the Department of Defense (DoD). This position requires on-site support at the Pentagon, Monday through Friday, during core business hours of 8am-4pm with potential shifts in work time based on operational requirements.

Requirements

Active Top-Secret clearance required at date of hire with ability to obtain TS/SCI.
Bachelor’s degree
17+ years’ professional work experience, preferably within the OSD or the DoD. (Will consider 12 years of relevant experience with a Master’s degree)
Prior experience providing professional and analytic deliverables, insights in support of technical, managerial, procedural, project tasks.
Prior experience supporting onboarding or offboarding of senior level personnel, such as CAC and NIPR account requests, routing security clearance paperwork, routing ethics paperwork.
Prior experience providing direct support to senior level DoD personnel.
Prior experience working correspondence management, task assignment and tracking, or Executive Secretariat-like functions in the U.S. government.

Nice To Haves

TS/SCI clearance.
Master’s Degree
14+ years’ professional work experience, preferably within the OSD or the DoD.
8+ years of direct support to senior level DoD personnel.
Prior experience working with and/or supporting senior-level officials and knowledge of the structure and missions of the OSD and the Components.
Exceptional oral and written communication skills.
Strong understanding of concierge level support across competing urgent requirements.
Strong people skills with the ability to objectively view requirements and evolve operations to maximize efficiencies.
Highly proficient with the Microsoft Office Suite of applications, especially Word, Excel, PowerPoint, SharePoint, and Teams.
Ability to produce quality work independently or in a group setting, provide solutions to customer issues, and solve problems quickly occasionally in an ambiguous environment.

Responsibilities

Lead onboarding, integration, and ongoing support for senior DoD and private-sector executives within the program, ensuring a seamless experience for all participants.
Provide high-touch, concierge-level support to leadership, including the Secretary and Deputy Secretary of Defense, across daily operations and strategic engagements.
Manage administrative operations end-to-end, including scheduling, calendar management, event planning/logistics, correspondence, and office coordination.
Prepare and review executive-level materials, ensuring accuracy, professionalism, and compliance with DoD standards and formats.
Coordinate personnel actions such as security clearances, Special Government Employee appointments, onboarding/offboarding (e.g., CAC/NIPR access), and required documentation routing.
Oversee travel coordination using Defense Travel System (DTS), including authorizations, reservations, and vouchers, while adapting to frequent changes.
Maintain office operations, including supply procurement, IT requests, equipment maintenance, mail/package handling, and SharePoint/website updates.
Ensure records management compliance in accordance with DoD, GSA, and National Archives policies and lifecycle requirements.
Serve as a professional liaison across stakeholders, communicating effectively with senior government officials and executives in all formats (written, verbal, in-person).
Support ad hoc initiatives and special projects in alignment with OSD priorities.