Senior Executive Office Administrator

Boeing•Saint Charles, MO

21h

About The Position

Boeing Defense Space & Security (BDS) is looking for a Senior Executive Office Administrator to join Precision Engagement Systems team based in Saint Charles, Missouri. Qualified candidates must be able to demonstrate great working relationships at all levels, with strong collaboration, communication and people skills. This role will support the Vice President / Program Manager of Precision Engagement Systems and additional program directors in a dynamic environment while prioritizing each executive’s schedule and travel arrangements. The ideal candidate has experience supporting executives, possesses a high degree of professionalism, diplomacy, and discretion. Additionally, an ideal candidate will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. The candidate will also have the ability to quickly familiarize with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Requirements

5+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook
5+ years of experience coordinating and processing business travel arrangements using Concur or similar programs, generating expense reports and reconciling corporate credit card charges
5+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams

Nice To Haves

3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
Experience managing and organizing multiple deliverables and deadlines with minimal direction
Effective written and verbal communication across diverse audiences

Responsibilities

Prioritize and schedule executive-level employee time and availability for efficient use of time
Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collect and compile data to provide visibility of status for traveler's review and/or signature
Coordinate all employee face to face and leadership team meetings across multiple Boeing sites
Coordinate and support customer meetings
Create, edit and maintain electronic and written communication
Track and maintain information relative to department and business operations
Verbally communicate a wide variety of information to multiple audiences
Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
Track and maintain designated conference room schedules for availability and efficient use of resources
Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
Order and maintain office supplies
Plan and implement logistics for executive level internal and external events
Provide guidance, train and mentor less experienced employees
Handle Boeing Proprietary information as appropriate
Work under minimal supervision