Senior Executive Assistant

Ardent Eagle Solutions•Washington, DC

1d•Onsite

About The Position

The objective of this role is to provide Senior Executive Assistant administrative support to NTIA Bureau senior leadership, as described below. The tasks to be performed are directly related to achieving the NTIA Bureau mission. There is a requirement for a Senior Executive Assistant to provide executive administrative support Principal Deputy Assistant Secretary and Deputy Administrator for the NTIA. Background The National Telecommunications and Information Administration (NTIA), located within the Department of Commerce is the Executive Branch agency that is principally responsible by law for advising the President on telecommunications and information policy issues. NTIA's programs and policymaking focus largely on expanding broadband Internet access and adoption in America, expanding the use of spectrum by all users, and ensuring that the Internet remains an engine for continued innovation and economic growth. These goals are critical to America's competitiveness in the 21st century global economy and to addressing many of the nation's most pressing needs, such as improving education, health care, and public safety. Responsibilities This role supports a senior executive operating in a high-visibility, high-pressure environment. Expectations for accuracy, responsiveness, and situational awareness are immediate. Successful candidates are comfortable working with limited ramp-up time, navigating strong personalities, and maintaining meticulous attention to detail across a broad range of administrative responsibilities.

Requirements

Approximately 8 or more years demonstrated experience providing executive-level administrative support, including calendar management, travel management, correspondence drafting, and document reviews.
Prior experience providing administrative support to federal Political Appointees and/or members of the Senior Executive Service is a must.
Demonstrated ability to perform effectively in a new position with minimal ramp-up/training on tools (Ex: Adobe, MS Office Suite, etc.).
Proven experience supporting senior executives in high-pressure environments with competing priorities.
High tolerance for ambiguity, shifting priorities, and overlapping administrative responsibilities.
Strong professional judgment regarding discretion, executive communications, and record sensitivity.

Nice To Haves

Thrives in fast-paced, detail-driven environments where expectations are immediate and evolving.
Comfortable receiving direct, candid feedback and adjusting execution rapidly.
Highly self-directed learner who proactively develops technical and administrative skills.
Maintains composure, precision, and professionalism under sustained executive pressure.

Responsibilities

Perform sensitive and highly visible administrative functions for a single federal Senior Executive, and possibly his/her immediate senior staff.
May perform or have access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures.
Oversee the executive's schedule, managing calendars, appointments, and meetings and handle the end-to-end travel process.
Manage and facilitate all forms of correspondence for the executive, acting as the first point of contact.
Draft and review/edit executive correspondence and prepare reports, ensuring high standards of verbal and written communication.
Independently track action items, dependencies, and follow-ups across multiple divisions and escalate risks proactively.
Prepare, format, and convert high-volume executive documents using Adobe Acrobat Pro and Microsoft Office Suite with minimal supervision.
Operate general office equipment
Support ad hoc administrative and facilities-related needs within the executive suite as required.
Monitor executive meeting logistics, attendance, and follow-up actions, including hybrid and multi-stakeholder meetings.
Manage sensitive information with discretion, adhering to confidentiality requirements.
Oversee the administration of specialized programs within the executive's purview. Act on behalf of the executive when authorized.
Other administrative duties/tasks as may be required.