Senior Executive Assistant

Fidelity • Boston, MA

1d • $60,000 - $92,000 • Hybrid

About The Position

The Role As a member of Corporate Tax, you will provide sophisticated administrative support for the Corporate Tax leaders and their teams. In this role, you frequently will be called upon to use your interpersonal skills as you support the leader’s daily initiatives and directly interact with business partners and the team at large. You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multifaceted, fast-paced business environment. The Team The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices as well.

Requirements

• 5+ years of senior executive admin experience
• Broad understanding of company/functional policies and practices, financial industry background is highly preferred
• Polished, professional maturity and previous corporate environment experience
• Proven effectiveness in interactions and communications with senior level management
• Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks
• Collaborates effectively in a high volume, fast-pace environment, balancing multiple priorities
• Detail-oriented, proactive, and strong organizational skills
• Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
• Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature
• Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
• Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events
• Willingness to learn and advance your skills
• Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)

Nice To Haves

• Bachelor's degree is strongly preferred, but not required
• financial industry background is highly preferred

Responsibilities

• Handle and prioritize complex executive calendars across Fidelity
• Coordinate travel, process expense reports and invoices
• Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently
• Initiate resolution of sophisticated problems and inefficiencies
• Maintain strict confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and procedures
• Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information
• Partner on agenda and presentation creation for leadership, all-hands and other key team meetings
• Prepare and format critical documents
• Support domain and chapter level offsites
• Ordering equipment and assisting in onboarding of new team members

Benefits

• comprehensive health care coverage and emotional well-being support
• market-leading retirement
• generous paid time off and parental leave
• charitable giving employee match program
• educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees