Senior Executive Assistant

Baxter International Inc. • Deerfield, IL

1d • Hybrid

About The Position

At Baxter, every person deserves a chance to live a healthy life, a founding belief since 1931. The company is redefining healthcare delivery to make a greater impact, united by its Mission to Save and Sustain Lives, driven by a culture of courage, trust, and collaboration. Individuals are empowered to take ownership and make a meaningful impact, striving for efficient and effective operations and accountability for exceptional results. The Senior Executive Administrative Assistant provides high-level administrative support to three Vice Presidents and their respective organizations within IT. This role supports a large, complex, and global organization, requiring strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The position partners closely with other administrative professionals globally, interacts regularly with senior leaders and external vendors, and represents Baxter through internal and external engagements. Success in this role requires independence, adaptability, strong communication skills, and exceptional organizational capability.

Requirements

• High school diploma required
• Minimum of 3+ years of relevant experience
• Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access)
• Strong proficiency with Internet/Intranet tools and online research
• Excellent written and verbal communication skills, including interaction with senior-level internal and external stakeholders
• Proven experience with travel coordination, expense reporting, meeting planning, and calendar management
• Demonstrated ability to multitask, manage time independently, maintain attention to detail, and provide VP support during peak activity periods

Nice To Haves

• Bachelor’s degree strongly preferred
• Baxter experience preferred
• document management experience a plus
• Experience supporting global teams and/or technical organizations highly desired

Responsibilities

• Provide dedicated administrative support to three VPs and their respective departments, primarily within IT
• Partner closely with senior directors, administrative staff, and global stakeholders, exercising independent judgment
• Manage complex scheduling, calendars, and time coordination for leaders
• Coordinate domestic and international travel, expense reporting, and department purchasing/credit line management
• Support procure-to-pay processes to ensure timely and accurate transactions
• Prepare professional correspondence, complex presentations, and maintain databases/spreadsheets
• Assist with meeting and event planning, including logistics, WebEx, and video conferencing
• Support staffing activities (interviews, onboarding, contractors), project management, and represent Baxter on local charity committees

Benefits

• medical and dental coverage that start on day one
• insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
• Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
• 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
• Flexible Spending Accounts
• educational assistance programs
• time-off benefits such as paid holidays
• paid time off ranging from 20 to 35 days based on length of service
• family and medical leaves of absence
• paid parental leave
• commuting benefits
• Employee Discount Program
• Employee Assistance Program (EAP)
• childcare benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED