Senior Executive Assistant

Fivetran•New York, NY

14h•Hybrid

About The Position

Fivetran is building data pipelines to power the modern data stack for thousands of companies. They are looking for a Senior Executive Assistant to provide high-impact support to their Chief Legal Officer. This role goes well beyond traditional calendar and inbox management, serving as a strategic partner to the executive, owning complex operational workflows, driving cross-functional coordination, and ensuring the legal department runs smoothly behind the scenes. This is a high-visibility role that touches executive operations, event planning, team culture, and legal operations. The ideal candidate thrives in ambiguity, takes initiative without being asked, and brings strong judgment about when to act independently and when to escalate. This is a full-time, hybrid position requiring 2 days per week in their Denver, CO, Oakland, CA or NYC, NY offices, offering a blend of remote flexibility and in-person collaboration.

Requirements

7+ years of experience supporting C-suite or VP-level executives, preferably in a high-growth tech environment
Strong project management instincts—you build systems, document processes, and think about scalability without being asked
Excellent written communication skills, including experience drafting executive correspondence and internal comms
Demonstrated comfort with ambiguity and a bias toward action; you figure things out and propose solutions rather than waiting for direction
Familiarity with AI tools and a willingness to adopt new technologies to improve workflows and efficiency

Responsibilities

Keep the CLO’s calendar organized and conflict-free.
Field and prioritize scheduling requests in alignment with executive priorities, adapting swiftly to changing circumstances.
Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries.
Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation, with attention to preferences, policies, and cost-efficiency.
Triage and organize email inboxes, draft responses, and surface priority items on behalf of the CLO.
Draft, edit, and enhance documents and presentations with clear language and visual appeal.
Manage expense submissions, prompt timely receipt gathering from the CLO, and submit reports accurately and on time.
Draft correspondence, team announcements, and Slack messages on behalf of Legal leadership.
Handle one-off administrative requests such as document retrieval, research, meeting setup, and presentation preparation.
Use task management tools to track follow-ups, share updates, and keep work flowing across executive priorities.
Support cross-functional projects such as process improvements and operational tracking in coordination with Legal Ops.
Create and maintain standard operating procedures and playbooks for repeatable processes to ensure continuity and scalability.
Plan and execute department-wide offsites and events end-to-end, including venue sourcing, contract negotiation, agendas, travel, meals, logistics, and on-the-ground coordination.
Organize team events, gifting moments, and employee recognition initiatives that foster connection and positivity within the Legal org.
Own and produce monthly Legal All-Hands meetings, including agenda creation, deck management, host recruitment, and post-meeting recaps.
Monitor organizational health, surface engagement issues, and coordinate milestone celebrations.

Benefits

100% employer-paid medical insurance
Generous paid time-off policy (PTO)
Paid sick time
Inclusive parental leave policy
Holidays
Volunteer days off
RSU stock grants
Professional development and training opportunities
Company virtual happy hours, free food, and fun team-building activities
Monthly cell phone stipend
Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents.