Senior Executive Assistant - BioProduction

Thermo Fisher Scientific • Carlsbad, CA

1d • $100,000 - $140,000 • Onsite

About The Position

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. Join Thermo Fisher Scientific's BioProduction Group as a Senior Executive Assistant supporting the Senior Vice President and President of the BioProduction Group and Corporate Accounts. In this role, you'll serve as a trusted partner to the SVP, ensuring efficient coordination of their daily activities while contributing to the company's mission of enabling customers to make the world healthier, cleaner and safer. Our BioProduction Group is at the forefront of biomanufacturing, supporting hundreds of on-market drugs, including half of the world's top-selling biologics and thousands of molecules in clinical studies. We empower biomanufacturing customers to accelerate the development and production of life-saving vaccines and therapeutics, driving advancements in global health. Based in Carlsbad, CA, you'll be part of a dynamic team that's making a significant impact on global health. You'll manage complex calendars, coordinate global travel, and facilitate high-level meetings while exercising discretion with confidential information. This position offers the opportunity to collaborate with stakeholders across our global organization, manage special projects, and make meaningful contributions to executive initiatives that drive business success within the BioProduction Group and BPG Group Office. At Thermo Fisher Scientific Inc., we are committed to fostering an inclusive and diverse workplace. We are an equal opportunity employer and value the strengths and perspectives that each individual brings to our team. We strive to provide reasonable accommodations and adjustments to applicants and employees with disabilities to ensure equal access to employment opportunities. If you require any accommodations or adjustments during the application process or throughout your employment, please let us know. Join our exceptional team and take the next step in your career as an executive assistant at Thermo Fisher Scientific Inc. Apply now and seize this remarkable opportunity to contribute to our mission of enabling our customers to make the world healthier, cleaner, and safer. Apply today! http://jobs.thermofisher.com

Requirements

• Advanced degree plus 3 years of experience, or Bachelor's degree plus 5 years of experience in executive assistant role, with at least 4+ years supporting C-level or senior executives. HS Diploma required.
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)
• Strong experience managing complex international travel arrangements and visa requirements
• Exceptional organizational and time management skills with ability to handle multiple competing priorities
• Superior written and verbal communication abilities with excellent proofreading skills
• Demonstrated ability to exercise discretion with confidential and sensitive information
• Experience coordinating global meetings and events across multiple time zones
• Demonstrated ability to solve problems independently and creatively
• Strong interpersonal skills to interact professionally with all levels of staff and external stakeholders
• Experience with expense reporting and vendor management
• Availability to provide occasional after-hours and weekend support
• Ability to anticipate needs and address challenges proactively
• Demonstrated leadership skills in coordinating with other administrative staff
• Professional and adaptable with a collaborative approach
• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

Nice To Haves

• Preferred Fields of Study: Business Administration or related field
• Proficiency with Workday and Concur systems preferred

Responsibilities

• Manage complex calendars
• Coordinate global travel
• Facilitate high-level meetings
• Exercise discretion with confidential information
• Collaborate with stakeholders across our global organization
• Manage special projects
• Make meaningful contributions to executive initiatives that drive business success within the BioProduction Group and BPG Group Office.

Benefits

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees