Senior Executive Assistant

Showpad • Boston, MA

4h • Hybrid

About The Position

As a Senior Executive Assistant, you will provide high-level administrative, organizational, and operational support to our CEO and other C-level executives. This role is critical to enabling the executive team to operate efficiently and effectively in a fast-paced, global environment. You will act as a trusted partner, anticipating needs, managing priorities, and ensuring seamless day-to-day operations.

Requirements

• Minimum of 8 years of experience supporting senior-level or C-level executives in a fast-paced, global environment
• Ability to thrive in a high-energy, constantly evolving environment
• Strong work ethic with a proactive, service-oriented mindset
• Highly resourceful, adaptable, and collaborative team player
• Exceptional attention to detail with strong organizational and time-management skills
• High level of integrity and discretion when handling confidential and sensitive information
• Ability to learn quickly and adapt to changing priorities
• Professional, clear, and concise communication skills (written and verbal)
• Strong interpersonal skills and the ability to build trust with executives and stakeholders
• Flexibility to work outside standard business hours when needed
• Proficiency with modern communication, productivity, and collaboration tools in a fast-paced digital environment

Responsibilities

• Provide comprehensive administrative support to the CEO and select C-level executives
• Manage complex and dynamic calendars, integrating professional and personal appointments and events
• Proactively schedule internal and external meetings across multiple time zones
• Coordinate and book travel arrangements, including flights, hotels, ground transportation, and restaurants
• Manage incoming emails and communications, taking appropriate action based on priority, relevance, and urgency
• Attend select leadership and team meetings, capture notes, and distribute meeting summaries and action items to ensure follow-through
• Organize personal and shared folders; maintain budget documentation and executive and management meeting materials
• Track and follow up on key professional deadlines and personal commitments; proactively remind executives as needed
• Track, drive, and follow up on completion of key deliverables and strategic projects; ensure presentations and materials are polished, accurate, and executive-ready
• Anticipate executive needs and collaborate closely with other Executive Assistants across the organization to align on best practices
• Support operational, office, and cross-functional projects on an as-needed basis

Benefits

• We welcome every voice and are committed to building a truly inclusive environment where your differences are not just welcomed, they are celebrated.
• We’re building a best-in-class experience for our employees and are always identifying opportunities to encourage our team to be their authentic selves.
• Whether that’s paid parental leave, paid holidays (including Juneteenth and paid time off to vote), paid time off to volunteer at non-profit organizations, personal development opportunities or professional stretch assignments, you can expect Showpad to support you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees