Senior Executive Assistant

LinkedIn•Sunnyvale, CA

4h•$107,000 - $173,000•Hybrid

About The Position

This role will be based in San Francisco or Mountain View. At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team. We are looking for a Senior Executive Assistant to provide administrative and organizational support to the SVP & Chief Communications Officer. In this role, you’ll work directly with the CCO and communications organization and will be responsible for a mix of administrative and operational activities. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.

Requirements

5+ years of experience working at a senior and/or executive administrative level with at least 3 years of experience supporting VP+
Organization
Strategic Thinking
Detail-oriented
Stakeholder Management
Executive Communication

Nice To Haves

Experience working as a trusted business partner to a c-suite level executive or global CCO
Strong cross-functional coordination skills – able to integrate inputs across teams and projects, ensuring clear alignment and coordinated execution
Track record of building team culture and maintaining open feedback loops
Thrives in a fast-paced, ambiguous environment, with little direction
High attention to detail and accuracy under pressure
Exceptional Executive level communication with a focus on brevity and clarity
Ability to professionally interact with senior leaders and anticipate their needs
Proactive problem-solver who anticipates leadership needs
Ability to effectively manage time, prioritize tasks, and work within deadlines
Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
Demonstrates excellent understanding of how an organization operates across functions
Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel, Teams, SharePoint) and familiarity with cloud-based applications (SharePoint)

Responsibilities

Plan, organize and manage executive calendar - resolve conflicts and align time with priorities
Partner with communications teams and others on internal and external communications
Organize and ensure content preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
Actively participate in meetings for notetaking and follow-up documentation
Anticipate critical rhythm of the business initiatives
Coordinate all domestic and international travel arrangements
Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
Answer, screen and route internal and external correspondence, requests, and communications
Provide back-up support for other executive assistants when needed and champion the admin community
Maintain email distribution lists / aliases
Support special projects as needed
Act as a point of contact with workplace services to meet facility needs
Drive improvements in systems, tools, and processes, and establish and share best practices
Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction