Senior Executive Assistant

Amadeus•Maitland, FL

2d•Hybrid

About The Position

Summary of the role: Provide secretarial and general administrative support to the assigned executive (VP, EVP, SVP) exercising confidentiality, tact and diplomacy. This is a hybrid role and would require you to be in our Maitland or Orlando, FL office 50% of the time. - Has the required technical/functional knowledge and experience in own discipline. Knowledge of the Amadeus business and how it is related to own area. - Works using existing procedures or guidelines and provides inputs to support/influence area decisions. Makes recommendations on new solutions and proposes improvements by analyzing different sources of information. - Works with a moderate level of guidance and direction from manager. Working at Amadeus, you will find 🎯 A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose. 🌎 A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture. 🎓 Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues. 🤗 A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment. 💰 A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including salary, bonus, equity, and benefits. 🌟 A flexible working model - We want our employees to do their best work, wherever and however it works best for them. 🌈 A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization. 📈 A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees. #LI-AM2024 Diversity & Inclusion Amadeus is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or a related medical condition), ancestry, national origin, age, genetic information, military or veterans status, sexual orientation, gender expression, perception, or identity, marital status, mental or physical disability status, or any other protected federal, state, or local status unrelated to performance of work involved. Amadeus endeavors to make https://jobs.amadeus.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at [email protected]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. We are Amadeus and we make travel work better for everyone, everywhere. As part of our global team of 20,000+ passionate team members across 100+ locations, you’ll join a community united by a love for travel and technology. We’re not just shaping the future of travel; we’re using it as a force for good, enriching lives and supporting our planet. Here, you’ll be free to innovate and grow with driven colleagues. Join us on a journey where you will help us bring the world closer!

Requirements

Ideal candidate would have at least 5 years experience in a similar role.

Responsibilities

Handle Executive’s agenda and ensure that he/she is always attainable and that all pertinent issues are dealt within a timely fashion.
Greet, and accompany visitors, guests, high-level contacts and new comers.
Receive, screen and direct incoming calls, mail and e-mail
Prepare correspondence, reports, presentations, agendas, minutes, status reports, etc.;
Compile and maintain data (including confidential) for reports and filing.
Coordinate meeting arrangements, and tracks expenses
Arrange business travel and follow-up.
Approve standard demands / requests within delegated authorities.
Maintain project and administrative files.
Check that the office set up is appropriate and that office equipment is properly configured, installed and maintained.
Maintain necessary office supplies for supervisor/group supported.
Handle specific projects related to the activities of the executive.