Senior Executive Assistant

Fremont Bancorporation•Livermore, CA

1d•$95,000 - $125,000

About The Position

Fremont Bank — one of the Bay Area’s most respected and long-standing financial institutions — is seeking a strategic, hands-on professional to join and help advance our President's Office team. This is a high-impact opportunity to contribute to the success of a mission-driven organization committed to excellence, community service, and strong client relationships. If you're energized by purpose-driven work, collaboration, and delivering meaningful results, we’d love to connect. The Executive Administrative Assistant provides administrative and analytical support reporting directly to the President for Fremont Bank. The candidate’s responsibilities include extensive calendar management, reviewing and responding to emails, scheduling meetings, processing expense reports, event planning support, and supporting annual strategy and budget efforts. This candidate will represent this executive leader with both internal and external constituents assuring the highest and best use of time and schedule for the President.

Requirements

Associate degree in business related field or equivalent work experience
Minimum 5 years of administrative experience supporting senior leadership
Experience with Microsoft Suites (Teams, Word, Excel, Outlook, PowerPoint. CoPilot) intermediate to advance preferred

Nice To Haves

Experience working with executives, in addition to internal and external customers
Ability to create executive level presentation materials with graphs/illustrations, and proofread content for accuracy
Excellent written and verbal communication skills
High level of professionalism and collaboration
Ability to juggle multiple priorities with minimal supervision
Organize tasks and projects to meet timeline requirements
Patient and very attentive to detail while demonstrating grace under pressure
Willingness to help and contribute to complete mission critical initiatives
Ability to learn and apply Fremont Bank’s policies, practices, and Six Diamond experience
Show initiative, anticipate needs and be self-directed
Ability to use creativity and think outside the box
Willingness to travel, be flexible and a team player
Administrative Certifications preferred

Responsibilities

Acts as a trusted partner to senior executives, exercising independent judgment in managing priorities, workflows, and competing demands on executive time.
Makes discretionary decisions on behalf of executive leadership regarding scheduling, communications, and escalation of issues, without requiring prior approval for routine matters.
Plans, coordinates, and oversees complex activities including executive calendars, board and committee meetings, leadership travel, and confidential initiatives.
Prepares, reviews, and analyzes sensitive and confidential materials such as board presentations, executive correspondence, reports, and strategic planning documents.
Serves as a central liaison between executive leadership and internal/external stakeholders, prioritizing requests and determining appropriate responses and follow‑up.
Anticipates executive needs and proactively resolves issues, recommending solutions aligned with business objectives and organizational priorities.
Supports high‑level business operations and strategic initiatives, requiring an understanding of organizational structure, policies, and leadership goals.
Handles confidential and proprietary information with discretion and sound judgment, including personnel, financial, and regulatory matters.
May lead or coordinate cross‑functional efforts, special projects, and process improvements with minimal supervision.
Coordinate heavy calendar schedule, travel and meeting logistics as appropriate in addition to providing necessary materials ahead of time
Prepare meeting agendas, minutes, and follow-up action items as well as tracking deadlines and key deliverables
Serve as primary point of contact between the President and internal/external stakeholders
Handle highly confidential information and exercise sound judgement and discretion
Maintain secure files and records (physical and digital) in compliance with bank policies
Work effectively with Client Relations on client facing and leadership planning events
Work closely with other executives of the leadership team and their respective administrative assistant and maintain strong relationships across all bank departments
Coordinate schedule and information for business reviews, financial reviews, and performance review process
Work closely with Human Resources regarding HR related actions and communications
Demonstrate flexibility in scheduling and prioritizing meetings and deadlines with various constituents
Coordinate and screen communication (calls and emails) and correspondence regarding client concerns, complaints, and compliments on behalf of the Bank to ensure both timely and professional response
Occasional travel between Fremont and Livermore Operation Centers to support our Executives
Miscellaneous duties as assigned